| Minutes
NAAE Board of Directors Meeting
February 3, 4, 5, 6, & 8, 2004
The NAAE Board of
Directors conducted a board meeting on February 3, 4, 5, 6, and 8, 2004
at the University of Kentucky College of Agriculture in Lexington, Kentucky
and at the Adams Mark Downtown Hotel in Indianapolis, Indiana. Members
of the board and others who were present for the meeting included: Roger
Teeple (NC), President; Jeff Maierhofer (IL), President Elect; Allan
Sulser (UT), Region I Vice President; Kevin Fochs (MT), Region I Secretary;
Dr. Bill Hunter (KS), Region II Vice President; Pam Koenen (MN), Region
III Secretary; Harold Eckler (MO), Region IV Vice President; Lee James
(MS), Region V Vice President; Terry Hughes (NY), Region VI Vice President;
Dr. Wm. Jay Jackman (KY), NAAE Executive Director; Morgan Fisher (KY),
NAAE Executive Assistant; and Sherrie Perry (KY), NAAE Graduate Student
Assistant.
The minutes of the
meeting are as follows:
Tuesday,
February 3, 2004
1. Call
to Order and Welcome—President Roger Teeple called the meeting
to order at 8:05 a.m. on Tuesday, February 3, 2004 and welcomed everyone
to the meeting. The board met in the third floor conference room in
the Garrigus Building at the University of Kentucky College of Agriculture
in Lexington, Kentucky.
2. Reflections—Jeff
Maierhofer led the board in reflections.
3. Pledge
to the United States Flag—Allan Sulser led the board in the
Pledge to the United States Flag.
4. Adjustments
to and Approval of the Agenda—Bill Hunter moved, Lee James
seconded, to approve the board meeting agenda with flexibility to
change as necessary. The motion carried.
5. Approval
of Minutes of December 9, 2003 Pre-convention Board Meeting, December
10, 11, and 13, 2003 NAAE Convention Business Sessions, December 12,
2003 Special Board Meeting, December 13, 2003 Special Board Meeting,
and December 13, 2003 Post-convention Board Meeting—Harold
Eckler moved, Terry Hughes seconded, to approve the minutes from the
December 9, 2003 Pre-convention Board Meeting, December 10, 11, and
13, 2003 NAAE Convention Business Sessions, December 12, 2003 Special
Board Meeting, December 13, 2003 Special Board Meeting, and December
13, 2003 Post-convention Board Meeting. The motion carried.
6. NAAE
Member Reports—Each board member presented a brief report
of their NAAE activities since the 2003 NAAE Convention.
7. Unfinished
Business—Roger Teeple asked that board members get the regional
updates for News & Views to Jay Jackman by the end of this week.
8. Executive
Director Report—Jay Jackman reviewed with the board the newly
revised NAAE Leadership Handbook. Jeff Maierhofer moved, Lee James
seconded, to amend the inclement weather policy such that the NAAE
office will be closed when the University of Kentucky is closed due
to inclement weather. It was also noted that the Leadership Manual
needs to be updated to change “alternate vice president” to regional
secretary” throughout the document. Jay next reviewed with the board
the current membership and financial reports. The board members discussed
at length membership processing and the challenges of getting good
membership information from the state associations. Jay agreed to
get a copy of the National FFA Organization’s membership roster in
Excel format to see if it could be revised and edited for NAAE. It
was agreed that a better job of educating dues remitters is needed.
The board selected Harold Eckler to replace Terry Hughes on the NYFEA
board and Bill Hunter to replace Allan Sulser as the NAAE Food, Land,
and People representative. The board agreed to get the pocket diary
shipping information and state conference information to the NAAE
office no later than March 1, 2004. Jay presented the results of the
evaluations of the professional development workshops conducted at
the 2003 NAAE Convention. All workshops received outstanding evaluations.
Not enough general convention evaluations were received to analyze
the data (only six evaluations were received). Jay reported that the
2003 annual report was complete and on the website now. Jay presented
draft copies of the 2004 NAAE awards applications. Allan Sulser moved,
Harold Eckler seconded, to request a disk containing digital images
of photographs used in the applications. The motion carried. Jay presented
a draft copy of the application for the American Nursery and Landscape
Association (ANLA) program enhancement grants. Harold Eckler moved,
Allen Sulser seconded, to award six (one per NAAE region) grants at
$675 each with dollar-for-dollar matching funds required. Jeff Maierhofer
moved, Bill Hunter seconded, to amend the motion to make each award
$750. The amendment failed by a count of three to four. Terry Hughes
moved, Harold Eckler seconded, to amend the motion to make the matching
dollars cash, not in-kind. The amendment carried. The motion as amended
carried. Roger Teeple appointed a committee of Terry Hughes, chair,
Kevin Fochs, and Pam Koenen to recommend other details regarding the
ANLA grant program and to report back to the board before the end
to this board meeting. The executive director report was stopped at
11:00 a.m. due to the incoming committee meeting conference call.
The executive director report was continued at 4:40 p.m. on Tuesday,
February 3.
9. Committee
Meetings—The full committee chairs that will chair the committee
meetings at the 2004 NAAE Convention were invited to join the board
committees by conference call. The full committee chairs served as
consultants to the board committees.
a. Professional
Growth Committee—The board as a whole conducted the Professional
Growth Committee Meeting, with Allan Sulser as chair. Ray Nash from
Mississippi, the 2004 full committee chair, joined by conference
call and served as consultant to the board committee. (Refer to
the Professional Growth Committee report for details of actions
taken.)
Roger Teeple
recessed the board meeting for lunch at 12:15 p.m. Roger reconvened
the NAAE board meeting at 2:00 p.m.
Committee Meetings
(continued)
b.
Finance Committee—The board as a whole conducted the Finance
Committee Meeting, with Harold Eckler as chair. Jimmy Craddock from
Virginia, the 2004 full committee chair, joined by conference call
and served as consultant to the board committee. (Refer to the Finance
Committee report for details of actions taken.)
c.
Public Policy Committee—The board as a whole conducted
the Public Policy Committee Meeting, with Roger Teeple as chair.
Roger filled in for Paul Larson who could not attend this board
meeting due to family illness. Pat Henne from Michigan, the 2004
full committee chair, was unable to join the committee meeting by
conference call. (Refer to the Public Policy Committee report for
details of actions taken.)
d. Member
Services Committee—The board as a whole conducted the Member
Services Committee Meeting, with Lee James as chair. Janna Shopbell
from Idaho, the 2004 full committee chair, joined by conference
call and served as consultant to the board committee. (Refer to
the Member Services Committee report for details of actions taken.)
10. Executive
Director Report (continued)—Jay Jackman continued the executive
director report. Jay reported that the letter of agreement between
NAAE and the University of Kentucky has been signed by all parties.
A copy of the letter and the UK proposal for NAAE’s relocation to
UK are included in the board books. Jay gave a progress report on
the USDA Instructional Materials grant. Dr. John Crunkilton, Virginia
Tech, is managing this grant for NAAE. Jay reported to the board that
the FY 2005 Executive Budget was released from the White House to
the U. S. Congress on Monday, February 2. Again this year, the President
has proposed to reduce federal funding for career and technical education
by 25 percent and to eliminate all programs under the Carl D. Perkins
Vocational and Technical Education Act of 1998. This will be discussed
more at the National Agricultural Education Inservice in Indianapolis
this week. Jay Jackman is the keynote speaker regarding grassroots
networks for advocacy. The board agreed to present advocacy workshops
at their regional and state meetings this year.
Roger Teeple recessed
the board session at 5:00 p.m. The board reconvened at 8:05 a.m. on
Wednesday, February 4, 2004.
Wednesday,
February 4, 2004
1. Call
to Order and Welcome—President Roger Teeple called the meeting
to order at 8:05 a.m. on Wednesday, February 4, 2004 and welcomed
everyone to the meeting. The board met in the third floor conference
room in the Garrigus Building at the University of Kentucky College
of Agriculture in Lexington, Kentucky.
2. Reflections—Dr.
Bill Hunter led the board in reflections.
3. Pledge
to the United States Flag—Pam Koenen led the board in the
Pledge to the United States Flag.
4. NAAE
Strategic Plan and Report Card—Roger Teeple appointed groups
of board members to review different sections of the NAAE Strategic
Plan. After these small group sessions, the board discussed the current
priorities and current performance on the strategic plan. The board
left all priorities as they were and move the performance on new professionals
from low to okay. Bill Hunter moved, Jeff Maierhofer seconded, to
accept the change in the performance objectives on the strategic plan.
The motion carried.
5. 2004
NAAE Convention Planning—Jay Jackman met with Jan Bray, ACTE
Executive Director, on January 26 to discuss the possibility of integrating
the NAAE convention with the ACTE convention in 2004. Jan then presented
a proposal for consideration by the NAAE board. The board reviewed
the proposal carefully and began to discuss the merits of the proposal.
Due to lack of time, the board ended this discussion with plans to
revisit this issue before any decisions are made.
6. NAAE
Investments—Jay Jackman introduced Stephanie Nallia, Stock
Broker at Fifth Third Securities. Stephanie is the new investments
consultant to NAAE. She is in the process of transferring the three
NAAE investments accounts from FISN in Maryland to Fifth Third Securities
in Lexington.
Roger Teeple recessed the board meeting for lunch at 12:15 p.m. Roger
reconvened the NAAE board meeting at 2:00 p.m.
7. 2004
NAAE Convention Discussion (continued)—The board continued
to discuss convention planning until time for the next committee meeting.
8. Committee
Meetings
a. Policy
and Bylaws Committee—The board as a whole conducted the
Policy and Bylaws Committee Meeting, with Bill Hunter as chair.
Hals Beard from Louisiana, the 2004 full committee chair, joined
by conference call and served as consultant to the board committee.
(Refer to the Policy and Bylaws Committee report for details of
actions taken.)
b. Marketing
Committee—The board as a whole conducted the Marketing
Committee Meeting, with Terry Hughes as chair. Naomi Knight from
Maryland, the 2004 full committee chair, joined by conference call
and served as consultant to the board committee. (Refer to the Marketing
Committee report for details of actions taken.)
c. Strategic Planning Committee—The board as a
whole conducted the Strategic Planning Committee Meeting, with Jeff
Maierhofer as chair. Ron Nash from Washington, the 2004 full committee
chair, joined by conference call and served as consultant to the
board committee. (Refer to the Strategic Planning Committee report
for details of actions taken.)
Roger Teeple recessed
the board session at 5:25 p.m. The board reconvened at 8:00 a.m. on
Thursday, February 5, 2004.
Thursday,
February 5, 2004
1. Call
to Order—Roger Teeple called the board to order at 8:00 a.m.
in executive session. The board met in the third floor conference
room in the Garrigus Building at the University of Kentucky College
of Agriculture in Lexington, Kentucky.
2. Evaluation
of Executive Director—The board, while in executive session,
conducted the evaluation of the executive director.
3. 2004
NAAE Convention—The board continued to discuss the pros and
cons of integrating the 2004 NAAE Convention with the 2004 ACTE Convention.
Roger Teeple recessed
the board executive session at 10:00 a.m. The board then traveled
to Indianapolis to participate in the National Agricultural Education
Inservice. The board will reconvene in Indianapolis during the inservice
on Friday evening, February 6, 2004 and again after the inservice
on Sunday morning, February 8, 2004.
Friday,
February 6, 2004
1. Call
to Order—Roger Teeple called the session to order at 7:30
p.m. The board met at the Adams Mark Downtown Hotel in Indianapolis,
Indiana.
2. Inscape
Publications—Scott Stump, a professional trainer with Inscape
Publications, presented a proposal for NAAE to list Inscape Publications’
leadership profiles for sale on the NAAE website. NAAE will receive
royalty payments from Scott Stump based on sales volume. Jeff Maierhofer
moved, Harold Eckler seconded, to accept the proposal from Scott Stump.
The motion carried. It was made clear that NAAE will not endorse the
products. We will only make them available to our members.
3. 2004
NAAE Convention—The board continued to discuss the pros and
cons of integrating the 2004 NAAE Convention with the 2004 ACTE Convention.
The board asked Jay Jackman to contact Jan Bray to clarify three points:
1) scheduling flexibility; 2) registration procedure possibilities
and early bird registration dates; and 3) the possibility of NAAE
continue to have some sort of a partnership expo.
Roger Teeple recessed
the board session at 9:00 p.m. The board will reconvene on Sunday,
February 8, 2004 at 8:00 a.m.
Sunday,
February 8, 2004
1. Call
to Order—Roger Teeple called the session to order at 8:00
a.m. The board met at the Adams Mark Downtown Hotel in Indianapolis,
Indiana.
2. New
Freshman Scholarships—Jay Jackman reported that the Florida
Department of Citrus has continued their support of the New Freshman
Scholarships for 2004 and that they will award ten $1,000 scholarships
this year.
3. Upper
Division Scholarships—Allan Sulser moved, Terry Hughes seconded,
to award fifteen $750 upper division ag ed scholarships in 2004. The
motion carried. Funds for these scholarships will come from the contribution
of $7,500 from Delmar Thomson Learning and the remained from the auction
at the 2003 NAAE Convention. This program will now be known as the
Delmar NAAE Upper Division Agricultural Education Scholarship Program.
4. FY
2005 NAAE Budget—The NAAE budget for 2004-05 will be presented
and approved on a board conference call prior to the Region I conference
in April. Lee James moved, Terry Hughes seconded, to change the reimbursement
policy for regional secretaries to pay their actual travel expenses
to their respective regional conferences and the NAAE convention,
rather than providing them a $1,000 maximum travel budget. The motion
carried.
5. Policy
Manual Updates—Roger Teeple asked the board members to review
the NAAE Leadership Manual to be familiar with its contents. There
were no additions or edits to the document.
6. 2004
National FFA Convention—The board agreed that the same activities
and format that was used at the 2003 National FFA Convention should
be used at the 2004 National FFA Convention. Regional secretaries
will be asked to help staff the Career Show booth. We will gather
names for the U.S. Ag Ed Listserv just as we did in 2003. The block
of 30 sleeping rooms that FFA makes available to the NAAE board will
be divided among the board and staff as follows:
Jay Jackman
– 2 rooms Roger Teeple – 5 rooms Jeff Maierhofer – 2 rooms
Allan Sulser – 7 rooms Bill Hunter – 1 room Paul Larson – unknown
Harold Eckler – 0 rooms Lee James – 4 rooms Terry Hughes – 4 rooms
7. 2004
NAAE Convention Planning—Jeff Maierhofer moved, Harold Eckler
seconded, to discontinue the scholarship auction at the NAAE convention
and replace the auction with another fund raising event to replace
the auction. The motion carried. Jay Jackman reported on what he had
learned from Jan Bray regarding the board questions regarding integrating
the conventions. Jan assured Jay that NAAE would have scheduling flexibility,
that we could work out the details on registration procedures, that
the early bird registration date could not be extended, that NAAE
cannot have a separate trade show, and that NAAE can have some sort
of a program to which we can invite sponsors to interact with our
members. After much deliberation, Harold Eckler moved, Jeff Maierhofer
seconded, to integrate the 2004 NAAE Convention with the 2004 ACTE
Convention. Roger Teeple called for a roll call vote. The motion carried
by a count of four to two.
8. 2005
NAAE Convention—Jeff Maierhofer moved, Harold Eckler seconded,
to integrate the 2005 NAAE Convention with the 2005 ACTE Convention
and to authorize the NAAE executive director to negotiate the details.
The motion carried.
9. 2004
NAAE Regional Conferences—The board agreed to keep the same
format of the documents the NAAE office provides for the regional
meetings. In addition, the board will deliver advocacy workshops at
the regional meetings. Jay Jackman will provide the information for
the advocacy workshops.
10. 2004
Summer Board Meeting—The summer 2004 NAAE board meeting will
be held in the Washington, D.C. metropolitan area. The board meeting
will be held on July 22-24, with travel days on July 21 and 25. The
meeting will include Capitol Hill visits on Thursday afternoon. The
meeting will end on Saturday afternoon.
11. Contract
Renewal for Executive Director—Lee James moved, Jeff Maierhofer
seconded, that the board will reimburse Jay Jackman $1,000 for his
expenses in securing the Certified Association Executive credential
from the American Society of Association Executives. The motion carried.
Bill Hunter moved, Jeff Maierhofer seconded, to extend the executive
director employment contract for one year to Jay Jackman with the
same terms as the previous year. The motion carried.
12. Committee
Reports
a. Professional
Growth—Allan Sulser presented the Professional Growth committee
report and then moved, Lee James seconded, to adopt the report.
The motion carried.
b. Finance
Committee—Harold Eckler presented the Finance committee
report and then moved, Allan Sulser seconded, to adopt the report.
The motion carried.
Roger Teeple asked
Jeff Maierhofer to assume the duties of the chair.
c. Public
Policy Committee—Roger Teeple presented the Public Policy
committee report and then moved, Bill Hunter seconded, to adopt
the report. The motion carried.
Jeff Maierhofer
turned the chair back to Roger Teeple.
d. Member
Services Committee—Lee James presented the Member Services
committee report and then moved, Allan Sulser seconded, to adopt
the report. The motion carried.
e. Policy
and Bylaws Committee—Bill Hunter presented the Policy and
Bylaws committee report and then moved, Harold Eckler seconded,
to adopt the report. The motion carried.
f. Marketing
Committee—Terry Hughes presented the Marketing committee
report and then moved, Lee James seconded, to adopt the report.
The motion carried.
g. Strategic
Planning Committee—Jeff Maierhofer presented the Strategic
Planning committee report and then moved, Bill Hunter seconded,
to adopt the report. The motion carried.
13. ANLA
Grants Report—Terry Hughes moved, Bill Hunter seconded, that
the deadline for the ANLA grants be May 15 with flexibility to combine
years one and two if this better meets the need of the National FFA
Foundation. The motion carried. The ad hoc committee verified the
previous board decision for six awards per year (one per region) with
each award at $675 and with dollar-for-dollar cash matching required.
(Depending on the wishes of the National FFA Foundation, we may award
two $675 grants per region.)
14. 2003-04
NAAE Budget—It was agreed to hold the discussion of the 2003-04
NAAE budget until a conference call to be held in April 2003. The
tentative date for the conference call is April 7, 2004 at 3:30 p.m.
Eastern time.
15. Adjournment—With
no further business to transact at this time, Bill Hunter moved, Lee
James seconded, to adjourn this board meeting. The motion carried.
Roger Teeple declared the meeting adjourned at 11:15 a.m.
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