Board of Directors Conference Call Minutes
The NAAE Board of
Directors conducted a conference call on March 11, 2002. All members
of the board, three alternate vice presidents, and the executive director
participated in the call including: Sarah Osborn Welty (MD), President;
Allan Sulser (UT), Region I Vice President; Larry Long (OK), Region II
Vice President; Chuck Stranberg (MN), Region III Vice President; Jeff
Maierhofer (IL), Region IV Vice President; Roger Teeple (NC), Region V
Vice President; Terry Hughes (NY), Region VI Vice President; Elaine Lewis
(WA), Region I Alternate Vice President; Paul Larson (WI), Region III
Alternate Vice President; Andy Seibel (VA), Region VI Alternate Vice President;
and Jay Jackman (VA), Executive Director. Coleman Harris, U. S. Department
of Education, was also on the call as the Department of Education host.
The minutes of the meeting are as follows.
1. Call to
Order — President Sarah Osborn Welty called the
meeting to order at 3:09 p.m. and welcomed the board members to the
Agenda for this Conference Call — Roger Teeple moved, Allan Sulser
seconded, to approve the agenda for this conference call with flexibility.
The motion carried.
Minutes of the February 2002 NAAE Board Meeting — After one correction
was made to the presented minutes, Allan Sulser moved, Chuck Stranberg
seconded, to approve the minutes of the February 6, 7, 8, and 10, 2002
NAAE board of directors meeting, as corrected. The motion carried.
National Council for Agricultural Education
Report — Sarah Osborn Welty reported that at the March 2002
board meeting of the Council, the Council board voted to eliminate all
Council staff effective June 30, 2002, but that the Council transition
team would have the authority to extend employment contracts at their
discretion. Sarah also reported that the Council would accept no more
projects under the Professional Growth Series and that when current
PGS projects were closed out, the Council would no longer manage projects.
The Council will continue to exist as a legal entity, without staff,
to provide national leadership to the ag ed profession.
Jay Jackman reported
that he had presented an “unofficial” report to the president of the
Council, Marshall Stewart, whereby NAAE would serve as the business
manager for the Council when they no longer have staff to manage Council
business and that Marshall Stewart was interested in considering the
proposal as one option for managing the Council’s business affairs.
The NAAE board discussed the specifics of the proposal. Chuck Stranberg
moved, Jeff Maierhofer seconded, to approve the concept of NAAE contracting
with the Council to perform business management services for the Council
and that the NAAE executive committee (Sarah Osborn Welty, Chuck Stranberg,
and Roger Teeple), with the assistance of the NAAE executive director,
would have authority to negotiate and execute the contract should the
Council wish to accept it. The motion carried.
Staff Situation Report — Jay Jackman reported that Pam Holbert,
a current Council employee, had agreed to accept the position of NAAE
executive assistant and that this would occur on or about April 1, 2002.
Heather Olson, a current NAAE temporary employee, has been offered a
temporary position with the Council to assist in closing out the Council’s
activities between now and June 30, 2002. Jackman also reported that
he is a finalist for a faculty position at the University of Kentucky
and that he will keep the board up-to-date on developments in this regard.
Gause Memorial Fund Contribution — Larry Long moved, Chuck Stranberg
seconded, that in memory of the late NAAE president, Bryan D. Gause,
NAAE make a $1,000 contribution to the Gause Education Fund in care
of the Union County National Bank in Liberty, Indiana. The motion carried.
Award Application Approvals
Mentor Award Application – The board discussed the draft
of the NAAE Teacher Mentor Award application and made a few minor corrections.
Chuck Stranberg moved, Allan Sulser seconded, to approve the Teacher
Mentor Award application, as corrected. The motion carried.
Ag Ed Program Award – Chuck Stranberg moved, Jeff Maierhofer seconded, to rename this program as
the Outstanding Middle/Secondary School Ag Ed
Program Award and to adjust the eligibility requirements
accordingly (middle school ag ed programs and secondary school ag ed
programs only). The motion carried.
All-Star Team Award – Chuck Stranberg moved, Jeff Maierhofer seconded, to rename this program as
the Outstanding Postsecondary/Adult Ag Ed Program
Award and to adjust the eligibility requirements accordingly
(2-year postsecondary ag ed programs and full-time adult ag ed programs
only). The motion carried.
Meeting Preparations — Preparations for the NAAE regional leadership
conferences were discussed by the board. Regional vice presidents were
encouraged to review the list of materials that the NAAE office sends
to them for their regional meetings and to let the staff know if they
need additional materials. Regional vice presidents were reminded that
they need to let the staff know how many regional citation certificates
and regional certificates of appreciation they will need for their respective
conferences. Sarah Osborn Welty will attend the regional conferences
in Region II and Region III. Jay Jackman will attend the regional conferences
in Region I and Region VI.
Leadership Handbook — The need to provide the state leadership handbook
in electronic format was discussed. It was agreed that the executive
director should get this accomplished if at all possible and that one
option would be to assign this task to the NAAE communications intern.
National FFA Convention Preparations — Some NAAE board members are
still not sure about their needs for sleeping rooms at the Executive
Inn during the 2002 National FFA Convention. Final decisions on this
issue will need to be made before the July 2002 NAAE board meeting.
11. 2002 NAAE
— The board authorized Sarah Osborn Welty and Jay Jackman
to work on potential speakers for the NAAE convention general sessions.
Some potential speakers might include a key political leader (such as
Congressman Combest or Congressman Stenholm), Dr. Floyd Horn with the
Homeland Security Council, and professional speakers (such as Albert
Mensah). One general session program will be an international perspective
on agricultural education highlighting the three North American nations
– United States, Canada, and Mexico.
Auction — It as agreed that it is necessary
to ensure that there is sufficient space and time for the scholarship
auction. The auction will be the responsibility of Region III, with
Region IV assisting, this year.
It was agreed that board members will review the evaluation of the 2001
NAAE Convention, as well as employ their individual thinking, to develop
a list of suggested break-out session topics for the upcoming convention
and provide this list to the NAAE office by Friday, March 15, 2002.
Jay Jackman will compile the list and get it back out to the NAAE board
for discussion and approval.
2002 NAAE Board Meeting — The time and place of the July 2002 board
meeting was confirmed (July 24-28, 2002 in the metro Washington, DC
area – travel days on July 24th and 28th). It
was also agreed that NAAE will request Tom Kapostasy, National FFA Organization,
to lead the NAAE board strategic planning process.
Applications— Jay Jackman reported that the scholarship applications
for the Future Teachers Scholarship Program and the Upper Division Ag
Ed Scholarship Program were ready to be distributed. The applications
will be distributed over the listserv and on the NAAE website.
14. Next Conference
Call — It was agreed that the next NAAE board conference call will
be on Tuesday, April 2, 2002, from 3:00 to 5:00 p.m. Eastern Time.
The main topic for this conference call will be to approve the NAAE
budget for 2002-03.
— With no further business to transact at this time, Jeff Maierhofer
moved, Larry Long seconded, to adjourn. The motion carried. President
Sarah Osborn Welty declared the conference call adjourned at 5:25 p.m.