NAAE Board of Directors Conference Call Minutes
March 11, 2002

The NAAE Board of Directors conducted a conference call on March 11, 2002.  All members of the board, three alternate vice presidents, and the executive director participated in the call including: Sarah Osborn Welty (MD), President; Allan Sulser (UT), Region I Vice President; Larry Long (OK), Region II Vice President; Chuck Stranberg (MN), Region III Vice President; Jeff Maierhofer (IL), Region IV Vice President; Roger Teeple (NC), Region V Vice President; Terry Hughes (NY), Region VI Vice President; Elaine Lewis (WA), Region I Alternate Vice President; Paul Larson (WI), Region III Alternate Vice President; Andy Seibel (VA), Region VI Alternate Vice President; and Jay Jackman (VA), Executive Director.  Coleman Harris, U. S. Department of Education, was also on the call as the Department of Education host.  The minutes of the meeting are as follows.

1.    Call to Order — President Sarah Osborn Welty called the meeting to order at 3:09 p.m. and welcomed the board members to the meeting.

2.    Approve Agenda for this Conference Call — Roger Teeple moved, Allan Sulser seconded, to approve the agenda for this conference call with flexibility.  The motion carried.

3.    Approve Minutes of the February 2002 NAAE Board Meeting — After one correction was made to the presented minutes, Allan Sulser moved, Chuck Stranberg seconded, to approve the minutes of the February 6, 7, 8, and 10, 2002 NAAE board of directors meeting, as corrected.  The motion carried.

4.      National Council for Agricultural Education Report — Sarah Osborn Welty reported that at the March 2002 board meeting of the Council, the Council board voted to eliminate all Council staff effective June 30, 2002, but that the Council transition team would have the authority to extend employment contracts at their discretion.  Sarah also reported that the Council would accept no more projects under the Professional Growth Series and that when current PGS projects were closed out, the Council would no longer manage projects.  The Council will continue to exist as a legal entity, without staff, to provide national leadership to the ag ed profession.

Jay Jackman reported that he had presented an “unofficial” report to the president of the Council, Marshall Stewart, whereby NAAE would serve as the business manager for the Council when they no longer have staff to manage Council business and that Marshall Stewart was interested in considering the proposal as one option for managing the Council’s business affairs.  The NAAE board discussed the specifics of the proposal.  Chuck Stranberg moved, Jeff Maierhofer seconded, to approve the concept of NAAE contracting with the Council to perform business management services for the Council and that the NAAE executive committee (Sarah Osborn Welty, Chuck Stranberg, and Roger Teeple), with the assistance of the NAAE executive director, would have authority to negotiate and execute the contract should the Council wish to accept it.  The motion carried.

5.     NAAE Staff Situation Report — Jay Jackman reported that Pam Holbert, a current Council employee, had agreed to accept the position of NAAE executive assistant and that this would occur on or about April 1, 2002.  Heather Olson, a current NAAE temporary employee, has been offered a temporary position with the Council to assist in closing out the Council’s activities between now and June 30, 2002.  Jackman also reported that he is a finalist for a faculty position at the University of Kentucky and that he will keep the board up-to-date on developments in this regard.

6.    Bryan Gause Memorial Fund Contribution — Larry Long moved, Chuck Stranberg seconded, that in memory of the late NAAE president, Bryan D. Gause, NAAE make a $1,000 contribution to the Gause Education Fund in care of the Union County National Bank in Liberty, Indiana.  The motion carried.

7.       Award Application Approvals

Teacher Mentor Award Application – The board discussed the draft of the NAAE Teacher Mentor Award application and made a few minor corrections.  Chuck Stranberg moved, Allan Sulser seconded, to approve the Teacher Mentor Award application, as corrected.  The motion carried.

Outstanding Ag Ed Program Award – Chuck Stranberg moved, Jeff Maierhofer seconded, to rename this program as the Outstanding Middle/Secondary School Ag Ed Program Award and to adjust the eligibility requirements accordingly (middle school ag ed programs and secondary school ag ed programs only).  The motion carried.

Postsecondary All-Star Team Award – Chuck Stranberg moved, Jeff Maierhofer seconded, to rename this program as the Outstanding Postsecondary/Adult Ag Ed Program Award and to adjust the eligibility requirements accordingly (2-year postsecondary ag ed programs and full-time adult ag ed programs only).  The motion carried.

8.    Regional Meeting Preparations — Preparations for the NAAE regional leadership conferences were discussed by the board.  Regional vice presidents were encouraged to review the list of materials that the NAAE office sends to them for their regional meetings and to let the staff know if they need additional materials.  Regional vice presidents were reminded that they need to let the staff know how many regional citation certificates and regional certificates of appreciation they will need for their respective conferences.  Sarah Osborn Welty will attend the regional conferences in Region II and Region III.  Jay Jackman will attend the regional conferences in Region I and Region VI.

9.    State Leadership Handbook — The need to provide the state leadership handbook in electronic format was discussed.  It was agreed that the executive director should get this accomplished if at all possible and that one option would be to assign this task to the NAAE communications intern.

10.   2002 National FFA Convention Preparations — Some NAAE board members are still not sure about their needs for sleeping rooms at the Executive Inn during the 2002 National FFA Convention.  Final decisions on this issue will need to be made before the July 2002 NAAE board meeting.

11.   2002 NAAE Convention Preparations

Speakers — The board authorized Sarah Osborn Welty and Jay Jackman to work on potential speakers for the NAAE convention general sessions.  Some potential speakers might include a key political leader (such as Congressman Combest or Congressman Stenholm), Dr. Floyd Horn with the Homeland Security Council, and professional speakers (such as Albert Mensah).  One general session program will be an international perspective on agricultural education highlighting the three North American nations – United States, Canada, and Mexico.

Auction — It as agreed that it is necessary to ensure that there is sufficient space and time for the scholarship auction.  The auction will be the responsibility of Region III, with Region IV assisting, this year.

Workshop Topics — It was agreed that board members will review the evaluation of the 2001 NAAE Convention, as well as employ their individual thinking, to develop a list of suggested break-out session topics for the upcoming convention and provide this list to the NAAE office by Friday, March 15, 2002.  Jay Jackman will compile the list and get it back out to the NAAE board for discussion and approval.

12.   Summer 2002 NAAE Board Meeting — The time and place of the July 2002 board meeting was confirmed (July 24-28, 2002 in the metro Washington, DC area – travel days on July 24th and 28th).  It was also agreed that NAAE will request Tom Kapostasy, National FFA Organization, to lead the NAAE board strategic planning process.

13.   Scholarship Applications— Jay Jackman reported that the scholarship applications for the Future Teachers Scholarship Program and the Upper Division Ag Ed Scholarship Program were ready to be distributed.  The applications will be distributed over the listserv and on the NAAE website.

14.   Next Conference Call — It was agreed that the next NAAE board conference call will be on Tuesday, April 2, 2002, from 3:00 to 5:00 p.m. Eastern Time.  The main topic for this conference call will be to approve the NAAE budget for 2002-03.

15.   Adjournment — With no further business to transact at this time, Jeff Maierhofer moved, Larry Long seconded, to adjourn.  The motion carried.  President Sarah Osborn Welty declared the conference call adjourned at 5:25 p.m.