Minutes
NAAE Board of Directors Meeting
July 24-26, 2003

The NAAE Board of Directors conducted a board meeting on July 24-26, 2003 at the Eisenhower Holiday Inn in Alexandria, Virginia. Members of the board and others who were present for the meeting included: Sarah Osborn Welty (MD), President; Roger Teeple (NC), President Elect; Allan Sulser (UT), Region I Vice President; Larry Long (OK), Region II Vice President; Paul Larson (WI), Region III Vice President; Jeff Maierhofer (IL), Region IV Vice President; Lee James (MS), Region V Vice President; Terry Hughes (NY), Region VI Vice President; Jay Jackman (KY), NAAE Executive Director; Morgan Wills (KY), NAAE Executive Assistant; Sherrie Perry (KY), NAAE Graduate Student Assistant; Samantha Alvis (AZ), NAAE Summer Intern; Emily Bergkamp (KS), NAAE Summer Intern; and Christa DalMolin (NY), Agriculture Teacher at John Bowne High School.

The minutes of the meeting are as follows:

Thursday, July 24, 2003

1. Call to Order and Welcome—President Sarah Osborn Welty called the meeting to order at 8:30 a.m. on Thursday, July 24, 2003 and welcomed everyone to the meeting.

2. Introductions—Sarah Osborn Welty asked the board members and others to introduce themselves.

3. Adjustments to and Approval of the Agenda —Paul Larson moved, Jeff Maierhofer seconded, to approve the board meeting agenda with flexibility to change as necessary. The motion carried.

4. Approval of Minutes of April 17 NAAE Board Conference Call—Paul Larson moved, Roger Teeple seconded, to approve the minutes from the April 17, 2003 NAAE Board Conference Call. The motion carried.

5. NAAE Member Reports—Each board member presented a brief report of their NAAE activities since the February 2003 NAAE Board Meeting.

6. Executive Director’s Report and Hill Visit Preparations—Jay Jackman presented a report regarding the progress to date on the relocation to Lexington, Kentucky. The truck with NAAE’s furniture and files was unloaded to the third floor of the Garrigus Building at the University of Kentucky on July 3, 2003. The move was not as smooth as possible because all of the space that would be for NAAE in the Garrigus Building was not yet available due to unexpected delays in some other office moves in the UK College of Agriculture and due to an unexpected flood in one of the ag college buildings. However, temporary space was secured for NAAE until the permanent space would be available. During the summer, the agricultural education faculty at UK will be moving from the Barnhart Building to the third floor of the Garrigus Building, which will result in NAAE being co-located with the UK agricultural education faculty and staff. Jackman reported that a good arrangement was being made with UK for NAAE to purchase a used telephone system, which will result in substantial savings to NAAE’s operating costs. Jackman reported that an accountant has been secured at a considerable savings over what our accounting was costing in Virginia. Jackman reported that he had researched banking options and had chosen Fifth Third Bank for NAAE’s bank accounts.

Jay Jackman presented a report on needed revisions in the NAAE Leadership Handbook, especially sections that address personnel policies, given our new location in the Commonwealth of Kentucky. The revisions, recommended by NAAE’s legal counsel, ensure that NAAE’s personnel policies are in compliance with Kentucky law. Lee James moved, Jeff Maierhofer seconded, to adopt the handbook revisions as recommended by legal counsel. Roger Teeple moved, Paul Larson seconded, to table the motion until near the end of this board meeting. The motion to table carried.

Jay Jackman presented a report from Dr. Dennis Avery, Center for Global Food Issues (CGFI), regarding Dr. Avery’s request that NAAE assist with promoting instructional materials related to the high input, high yield agriculture initiative. Jeff Maierhofer moved, Larry Long seconded, for NAAE to work with developers of instructional materials to make such materials available to NAAE members, to be consistent with NAAE policies regarding non-endorsement of products and services. The motion carried.

Jay Jackman then reviewed three one-pagers that the NAAE board members would be discussing with and presenting to their respective members of congress during the Thursday afternoon Capitol Hill visits. The papers addressed the appropriations and reauthorization of the Carl D. Perkins Vocational and Technical Education Act, appropriations for the USDA Secondary and Postsecondary Education Challenge (SPEC) Grants, and NAAE’s opposition to the School Environment Protection Act (SEPA).

Jay Jackman reported that he has been asked to serve as vice chairman of the Trust for Insuring Educators executive committee. The board gave unanimous consent for Jackman to accept this role.

The board meeting was recessed at 11:45 a.m. so that board members could make their meetings on Capitol Hill beginning at 1:00 p.m. During the afternoon, board members met with their respective members of congress and the entire board met with Brent Gattis, deputy chief of staff for the House Agriculture Committee. Chairman Bob Goodlatte, House Agriculture Committee, and Brent Gattis were the recipients of the 2002 NAAE Distinguished Service Awards. The board presented the awards to Mr. Gattis. Following the Capitol Hill visits, the board met with the National FFA State Presidents Conference at the Sheraton National Hotel in Arlington, Virginia. Sarah Osborn Welty was the dinner speaker.

Friday, July 25, 2003

Sarah Osborn Welty reconvened the board meeting at 8:07 a.m. on Friday, July 25, 2003.

1. Hill Visit Feedback—Sarah Osborn Welty asked board members to report on their Capitol Hill visits from the day before. All board members said the visits were good and worthwhile. Sarah reminded the board members of the importance of follow-up communications with the members of congress and staff. Advocacy for the agricultural education profession is about relationship building.

2. Membership Report—The board reviewed the NAAE membership report dated June 18, 2003. During this time, the board also began a discussion regarding the issues that were raised by the California Agriculture Teachers Association (CATA) during the Region I summer conference in April 2003.

3. Jan Bray, ACTE Presentation—Jan Bray, Executive Director of the Association for Career and Technical Education, met with the board for about one hour. Jan reported that the nomination of Dr. Susan Sclafani as the new U.S. Department of Education Assistant Secretary for the Office of Vocational and Adult Education is moving forward. Dr. Sclafani will replace Carol D’Amico. Jan stated that the Congress has expressed no support for the administration’s “A Blueprint for Preparing America’s Future” and that the administration will be preparing a new version of their vision for future federal funding of career and technical education. Even though we do not know what will be in the new proposal, we do know that the emphasis will be on academic achievement. Our challenge is to see that the new legislation is favorable to career and technical education. Issues that will be on the table include: accountability, definition of career and technical education, teacher quality, funding mechanisms. Jan also said that the Workforce Investment Act (WIA) is under discussion now in the Congress. The current House version of the bill allows state governors to use Perkins funds for workforce training (one-stop shops). Jan expressed her support for NAAE and the agricultural education profession as an important part of the overall career and technical education system.

4. Membership Report (continued)—Following Jan Bray’s presentation and a brief break, the board resumed the discussion of CATA’s concerns. Sarah Osborn Welty agreed to write a letter on behalf of the NAAE board of directors in response to CATA.

5. Financial Report—The board reviewed the current NAAE financial documents. Roger Teeple moved, Allan Sulser seconded, to accept the report as presented. The motion carried.

6. Council Report—Roger Teeple presented a report regarding the recent meetings and conference calls of the National Council for Agricultural Education.

Sarah Osborn Welty recessed the board for lunch at 12:00 Noon. Pam Holbert and Linda St.John joined the board for lunch. Sarah reconvened the board at 2:10 p.m.

7. Committee Meetings

a. Diversity Committee—The board as a whole conducted the Diversity committee meeting, with Allan Sulser as chair. The meeting was not concluded and was scheduled to continue on Saturday, July 26, 2003.

b. Strategic Planning Committee—The board as a whole conducted the Strategic Planning committee meeting, with Roger Teeple as chair. (Refer to the Strategic Planning committee report for details of actions taken.)

Sarah Osborn Welty recessed the board for the day at 4:30 p.m. Some board members were joining the National FFA State Presidents Conference for a dinner cruise on the Potomac River.

Saturday, July 26, 2003

Roger Teeple, NAAE President Elect, reconvened the board meeting at 8:05 a.m. on Saturday, July 26, 2003.

1. Committee Meetings

a. Professional Growth (formerly Diversity) Committee—The board as a whole conducted the Professional Growth committee meeting, with Allan Sulser as chair. (Refer to the Professional Growth committee report for details of actions taken. The name change occurred as part of the Strategic Planning committee meeting.)

b. Finance Committee—The board as a whole conducted the Finance committee meeting, with Jeff Maierhofer as chair. (Refer to the Finance committee report for details of actions taken.)

Sarah Osborn Welty, NAAE President, reassumed the duties of the chair.

c. Public Policy (formerly Legislative Affairs) Committee—The board as a whole conducted the Public Policy committee meeting, with Paul Larson as chair. (Refer to the Public Policy committee report for details of actions taken. The name change occurred as part of the Strategic Planning committee meeting.)

d. Member Services Committee—The board as a whole conducted the Member Services committee meeting, with Lee James as chair. (Refer to the Member Services committee report for details of actions taken.)

e. Policy and Bylaws Committee—The board as a whole conducted the Policy and Bylaws committee meeting, with Larry Long as chair. (Refer to the Policy and Bylaws committee report for details of actions taken.)

f. Marketing (formerly Public Relations) Committee—The board as a whole conducted the Marketing committee meeting, with Terry Hughes as chair. (Refer to the Marketing committee report for details of actions taken. The name change occurred as part of the Strategic Planning committee meeting.)

Sarah Osborn Welty recessed the board for lunch at 12:15 p.m. and reconvened the board meeting at 1:45 p.m.

1. 2003 NAAE Convention Planning—Jeff Maierhofer moved, Roger Teeple seconded, to set the off-site tour fee at $20 per person and to include a box lunch on all tours. The motion carried.

Jeff Maierhofer moved, Larry Long seconded, to offer complimentary registration fees to the NAAE members who are workshop presenters. The motion carried.

Jeff Maierhofer moved, Roger Teeple seconded, to invite House Agriculture Committee Chairman Bob Goodlatte and House Education Committee Chairman John Boehner, or Representative John Peterson, to speak at the third general session of the convention. The motion carried.

The board agreed to provide tote bags as a convention give-away item as long as Forrest T. Jones and Company, or some other sponsor, provided them. If there is no sponsor, there will be no give-away item.

The board agreed to try to sell all remaining NAAE merchandise (caps and shirts) at the convention and to not add a new item this year.

Jeff Maierhofer and Larry Long confirmed their intentions to run for NAAE president elect. Jay Jackman will check with the other eligible candidates (Chuck Stranberg, Sue Poland, and James Dawley) to see if others will run for the office.

Sarah Osborn Welty requested that board members send their ideas for the state presidents workshop to her.

It was suggested that members be invited to sign-up for the US Ag Ed Listserv at the convention registration desk.

The board discussed the room set for the general sessions and the membership luncheon regarding who should be at the head table. No decision was made.

Suggested topics for professional development workshops included diversity, National Board on Professional Teaching Standards certification, FFA’s Life Knowledge Skills, legislation (what can the local teacher do).

The scholarship auction will be coordinated by Region IV, with Region V assisting.

The host state social tickets will sell for $20 for adults and $15 for children.

2. 2003 Upper Division Scholarships—Allan Sulser moved, Paul Larson seconded, to accept the ten upper division scholarship recipients as presented. The motion carried.

3. 2003 NAAE Awards Approvals—The board agreed to allow states where the Outstanding Young Member regional winners were also the state Teachers Turn the Key award winners to submit another person for the Teachers Turn the Key award. The board also agreed to accept additional Teachers Turn the Key award applications until August 31, 2003. Paul Larson moved, Allan Sulser seconded, to approve the award winners as presented. The motion carried.

4. 2003 National FFA Convention—The board agreed to go with the same general arrangements for the NAAE booth at the Career Show with the “Consider Teaching Agriculture” give-away pens. Rather than a member survey, the board decided to do a campaign to subscribe members to the US Ag Ed Listserv. The door prize drawing will come from the names collected for the listserv sign-up. The board agreed to invite Jan Bray, ACTE, to share the stage with NAAE during the main stage presentation. We will not sell merchandise in the Shopping Mall this year. The finals judges provided by NAAE will be: Lee James, Creed Speaking; Jeff Maierhofer, Prepared Public Speaking; and Terry Hughes, Extemporaneous Public Speaking.

5. Board Representation—Council Postsecondary Instructor Position – Two nominees were presented to the NAAE board for consideration for this position. The board carefully reviewed the credentials of the nominees. After deliberation, the board selected Brad Schloesser from Minnesota as the NAAE nominee for the postsecondary instructor position on the board of the National Council for Agricultural Education.

6. Committee Reports

a. Policy and Bylaws Committee—Larry Long presented the Policy and Bylaws committee report and then moved, Allan Sulser seconded, to adopt the report. The motion carried.

b. Finance Committee—Jeff Maierhofer presented the Finance committee report and then moved, Roger Teeple seconded, to adopt the report. The motion carried.

c. Member Services Committee—Lee James presented the Member Services committee report and then moved, Paul Larson seconded, to adopt the report. The motion carried.

d. Public Policy Committee—Paul Larson presented the Public Policy committee report and then moved, Roger Teeple seconded, to adopt the report. The motion carried.

e. Marketing Committee—Terry Hughes presented the Marketing committee report and then moved, Allan Sulser seconded, to adopt the report. The motion carried.

f. Professional Growth Committee—Allan Sulser presented the Professional Growth committee report and then moved, Paul Larson seconded, to adopt the report. The motion carried.

g. Strategic Planning Committee—Roger Teeple presented the Strategic Planning committee report and then moved, Lee James seconded, to adopt the report. The motion carried.

7. 2004 NAAE Convention—Allan Sulser agreed to visit with the Nevada Association regarding the host state social at the 2004 NAAE Convention in Las Vegas. The board gave Jay Jackman approval to schedule the off-site tours with Vegas Vance, the same provider we used in 2002.

8. Contribution to the National FFA Foundation—Roger Teeple moved, Terry Hughes seconded, for NAAE to contribute $500 to the National FFA Foundation to thank the National FFA Organization for inviting the NAAE board to the State Presidents Conference dinner on Thursday evening and to the dinner cruise on Friday evening. The motion carried.

9. Possible Research Topics for NAAE Graduate Students—Should NAAE graduate students choose to write a Master’s degree thesis, or conduct independent research, the following topics were presented as potential research topics:

· Impact of agricultural education on academic achievement
· Research to justify Perkins funding
· Success of high school ag ed students after high school graduation
· Barriers that hinder minorities from entering and staying in the ag ed profession
· Effective teacher retention activities
· Research needed for Capitol Hills visits
· Life after serving in a leadership role in ag ed (teachers)
· Core brand for ag educators/NAAE members (What is the core brand of NAAE?)

10. NAAE Personnel Policies—Roger Teeple moved, Paul Larson seconded, to take from the table the motion to adopt the handbook revisions as recommended by legal counsel. The motion carried. The motion to adopt the handbook revisions as recommended by legal counsel carried. The board also authorized staff to review the document for typos and correct as needed.

11. Adjournment—With no further business to transact at this time, Jeff Maierhofer moved, Lee James seconded, to adjourn this board meeting. The motion carried. Sarah Osborn Welty declared the meeting adjourned at 4:56 p.m.