1. Call to Order—President Sarah Osborn Welty called the
meeting to order at 4:03 p.m. and welcomed the board members to the meeting.
Potential NAAE Relocation
the July 2002 NAAE board meeting, the board authorized the development
of a Request for Proposals (RFP) regarding a potential relocation
of the NAAE office outside the Washington, D.C. metropolitan area. The RFP was distributed
electronically on August
30, 2002 with a
proposal due date of October 1, 2002. In response to the RFP, the NAAE board
received eight proposals from entities throughout the United States. The proposals are from the National FFA
Organization, Ohio State University, Texas A&M University, University of Arizona, University of Kentucky, University of Nebraska, Virginia Tech, and Western Kentucky University. The eight proposals were sent to the
NAAE board members for delivery on October
4, 2002. Sarah
Osborn Welty and Jay Jackman developed a scoring rubric (elements
taken directly from the RFP) to assist the board members in evaluating
the proposals and Welty sent this to the board electronically on October 5, 2002. Board action that occurred during this
October 9th conference call follows:
a. Does the NAAE
Board Wish to Proceed? Given that the board members had now had
the opportunity to read and evaluate the eight relocation proposals,
President Sarah Osborn Welty polled the board members and asked for
their input into whether or not the board should proceed
to consider relocating the NAAE office outside the Washington, D.C. metropolitan area. All board members expressed
their decisions that the relocation process should continue with the
understanding that remaining in the current location (Washington, D.C. metropolitan area) was still one option.
b. Ranking of
the Proposals. President Welty asked the board members, one by
one, to reveal the top four proposals as per their respective evaluations
of the proposals. Jay Jackman and Pam Holbert recorded the responses.
c. Choosing the
Based on the board members’ rankings of the proposals, Roger Teeple
moved, Chuck Stranberg seconded, that the NAAE board invite representatives
from Ohio State University, University of Kentucky, and University of Nebraska to meet face-to-face with the NAAE board
of directors on Thursday night, October 31, during the national FFA
convention in Louisville, Kentucky. The motion carried unanimously. Jay
Jackman will notify all who sent proposals of the board’s decisions
and invite the three finalists to the October 31 meeting.
Preparations for the October 31 Meeting
in Louisville. The board members agreed to review carefully the proposals
from Ohio State, Kentucky, and Nebraska and to note any specific questions they
had about those proposals. All board members then will forward the
specific questions to Jay Jackman by Monday,
October 14, 2002.
Jackman will assemble the questions and get them out to the respective
institutions and ask them to respond either prior to the October 31
meeting or during the October 31 meeting as appropriate.
During the October 31 meeting, representatives
from each of the three finalist entities will be invited to present
a 15-minute presentation (computer and projection devices to be provided
by NAAE) to the NAAE board followed by a 30-minute question and answer
period. The board will take a 15-minute debriefing period between
each presentation. The board requested that the presentations from
the finalists be as specific as possible, recognizing that some proposals
have numerous options to be considered.
The October 31 meeting will be held in the
Ag Career Show office in the South Wing of the Kentucky Fair and Exposition Center beginning at 6:00
p.m. The presentations will begin at 6:30 p.m. with Ohio State University, followed by University of Kentucky, followed by University of Nebraska. (The order of presentations is flexible
depending on the needs of the presenters.)
The board authorized Jay Jackman to share
the evaluation criteria used to rank the proposals with the three
finalists prior to the October 31 meeting.
The board asked Jay Jackman to develop a
cost of doing business analysis comparing the current location with
the three finalist locations.
3. NAAE Committee Process for Las Vegas—Sarah Osborn Welty encouraged all board
members who serve as consultants to committees during the NAAE convention
to begin work with the committee chairs and vice chairs as soon as
possible so that committees would be well prepared to conduct their
business in Las Vegas.
4. Adjournment—With no further
business to transact at this time, Jeff Maierhofer moved, Chuck Stranberg
seconded, to adjourn the meeting. The motion carried. President
Sarah Osborn Welty adjourned the conference call meeting at 5:20