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NAAE
Board of Directors Meeting Minutes During
tThe NAAE Board of Directors conducted a post-convention board meeting
on December 12, 1998 at The Fairmont Hotel in New Orleans, Louisiana.
All members of the incoming board, all alternate vice presidents (except
one), and the executive director were present for the meeting including:
Tom Kremer (OH), President; Mike Cox (VA), President Elect; Sue Poland
(ID), Region I Vice President; James Dawley (TX), Region II Vice President;
Linda Rist (SD), Region III Vice President; Bryan Gause (IN), Region IV
Vice President; Russell Watson (TN), Region V Vice President; Ray Chelewski
(ME), Region VI Vice President; Mitch Coleman (OR), Region I Alternate
Vice President; Larry Long (OK), Region II Alternate Vice President; Chuck
Stranberg (MN), Region III Alternate Vice President; Jeff Maierhofer (IL),
Region IV Alternate Vice President; Douglas Caddell (AL), Region V Alternate
Vice President; and Jay Jackman (VA), Executive Director. The minutes
of the meeting are as follows:
1. Call to Order by New President - President Tom Kremer called
the meeting to order at 4:00 p.m. and welcomed everyone to the meeting.
2. Comments from Outgoing President - Immediate Past President
Duane Fisher visited with the board for a few moments and wished the board
well for the upcoming year.
3. ACRO Publishing Record Keeping Software - David Zent from
ACRO Publishing gave a brief report to the board regarding their record
keeping software. Russell Watson moved, Ray Chelewski seconded,
for NAAE to endorse the ACRO record keeping software. James Dawley
moved, Bryan Gause seconded, to table the motion to endorse the software.
The motion to table carried unanimously. Jay Jackman and David Zent
will work on a plan for the NAAE board to review the software.
4. Future Board Meeting Plans - It was
agreed that the spring meeting of the NAAE board
would begin at Noon on Saturday, March 20 and end mid-day on Tuesday,
March 23. Friday, March 19 will be a travel day; the meeting on
Tuesday will end early enough for the board members to return home on
Tuesday afternoon.
Sue Poland moved, Mike Cox seconded, that the summer board meeting would
be held in Indianapolis, Indiana prior to the July FFA board meeting.
The motion carried unanimously.
5. January 1999 FFA Board and FFA Foundation Trustees Meetings
- Mike Cox, Linda Rist, and Russell Watson will attend the FFA board
meeting in Alexandria, Virginia, January 23-27, 1999. Jay Jackman
was instructed to see if we can get the FFA Foundation Trustees to amend
their bylaws to allow for the NAAE president elect and one senior vice
president (at NAAE's discretion) to be members of the FFA Foundation Board
of Trustees. 6.
Committee Recommendations - If consultants to committees felt there
were issues that required immediate attention, they were asked to bring
these issues up. Policy
and Bylaws - nothing to discuss at this time. Finance
- nothing to discuss at this time. Diversity
- H. O. Sargent Award - Mike Cox moved, Linda Rist seconded, that
NAAE ask FFA to put the NAAE logo and a tag line that says "endorsed
by NAAE" on the application (the next time it is printed).
The motion carried unanimously. Higher Education Multicultural Scholars
Program - Mike Cox moved, Linda Rist seconded, that NAAE put information
about this program in an edition of State Leaders Update. The motion
carried unanimously. MANRRS Conference - Mike Cox moved, Sue Poland
seconded, that NAAE have a display at the conference and that an effort
be made to use NAAE Diversity Committee members to staff the booth and
that Barb Hansen's suggestions for the booth be implemented. The
motion carried unanimously. Public
Relations - NAAE Logo - let members know that the NAAE office can
provide printed copy or electronic copy of the logo for their use.
Montana Silversmith - Jay Jackman was asked to check out the possibility
of having Montana Silversmith make products available for NAAE members.
BOSS Time Management - Bryan Gause moved, Linda Rist seconded, for NAAE
to endorse the BOSS SAE Planner and Record Keeping System. The motion
carried unanimously. Member
Services - NAAE Membership Brochure - Jay Jackman was authorized to
develop a new membership brochure. Summer Workshops - Sue Poland
moved, Bryan Gause seconded, that workshop information be sent to state
leaders and ask that it be included in state ag teachers association newsletters.
The motion carried unanimously. Legislative
Affairs - Legislative Training Workshop - Linda Rist moved, Sue Poland
seconded, that NAAE develop a Legislative Training Workshop for state
leaders that state leaders would attend at their own expense. The
motion carried unanimously. Strategic
Planning - List Serve Proposal - Bryan Gause moved, Linda Rist seconded,
to accept the list serve proposal from Dr. Jim Knight at the University
of Arizona. The motion failed by a vote of 0 to 8. 7.
Seating of New Board Members - President Tom Kremer welcomed new board
members, Sue Poland and Ray Chelewski.
8. Committee Assignments - The board agreed that Sue Poland
would assume the responsibilities for the Diversity Committee and that
Ray Chelewski would assume the responsibilities for the Public Relations
Committee.
9. Convention Review Comments - Board members made the following
comments regarding the convention. *shorten the auction *get
voting delegates in the same area of the room *have
the state leaders meeting separate from other workshops *have
continental breakfast in same room as exhibits at the expo *hard
to take advantage of the AVA convention with our busy schedule *scheduling
conflicts with AVA convention can be a problem *hard
to follow along with committee reports as they are presented *give
members committee recommendations only - not the full reports *committee
membership is inconsistent *food
service, security, room set-up, etc. was good in the hotel *need
board books in advance *need
speaker at first session *need
spouses room with visitors bureau person *have
National Ag Library workshop next year *good
program document *highlight
John Deere reception more *have
one-hour workshops *Ideas
Unlimited workshop was good *more
silent auction items and less live auction items *sign-in
sheet for auction items (see Mitch) *add
auction information in program document and in first regional meeting *committee
reports should be complete minutes *provide
committee reports earlier *award
winner scripts are too long *power
point was hard to read *can
the dance *get
anniversary sponsors to be annual sponsors *promote
organizational membership among exhibitors *need
better food quality *better
signage for registration and workshops *provide
maps of hotel and nearby sites *better
use of vice presidents for awards presentations *watch
use of titles and be consistent (Mr., Ms., Dr.) *jazz
up slide show (graphics, animation, better font selection) *classroom
seating was better than theater *on
PSA awards, provide demographic data (# of states in each category, percent
of the region, etc.) *improve
voting process *committee
process -all
vice presidents should provide copies of the national minutes to the regional
chair prior to the regional conference -during
the regional conference, chair and co-chair (or delegates) to the national
committee should be identified. At that time, emphasis should be
placed on the value of this role. Representatives should be told
to notify the regional VP as soon as possible if they cannot attend the
convention. -The
packet sent before convention should include: organizational structure,
brief description of all committees, chair's charge to the committee,
minutes of last national meeting, agenda, and attachments. 10.
Evaluation of Executive Director - Bryan Gause moved, Linda Rist seconded,
that Duane Fisher would coordinate the evaluation of the executive director
as part of the March board meeting. The motion carried unanimously. 11.
Appointments to Boards - FFA Board - Bryan Gause moved, Sue Poland
seconded, to accept Elizabeth Morgan (ME), Andy Seibel (VA), and Vicki
Lantz (PA) as the NAAE Region VI candidates for the FFA Board position.
The motion carried unanimously. FFA Alumni, NYFEA, Council - Mike
Cox moved, Sue Poland seconded, to get all paperwork to Jay Jackman by
January 10 for these three positions. The motion carried unanimously. 12.
Upper Division Scholarships - Bryan Gause moved, Russell Watson seconded,
that NAAE award ten $1,000 upper division scholarships in 1999 using the
proceeds from the auction at the 1998 convention. The motion carried
unanimously. 13.
Adjournment - With no further official business to be transacted,
President Tom Kremer declared the meeting adjourned at 5:30 p.m. |