NAAE Board of Directors Meeting Minutes

December 14, 1999


The NAAE Board of Directors conducted a post-convention board meeting on December 14, 1999 at the Caribe Royale Resort Suites in Orlando, Florida.  All members of the newly elected board of directors were present including:  Mike Cox (VA), President; Paul Jaure (TX), President Elect; Sue Poland (ID), Region I Vice President; James Dawley (TX), Region II Vice President; Chuck Stranberg (MN), Region III Vice President; Bryan Gause (IN), Region IV Vice President; Roger Teeple (NC), Region V Vice President; and Ray Chelewski (ME), Region VI Vice President.  All alternate vice presidents (except one) were present for the meeting including:  Mitch Coleman (OR), Region I Alternate Vice President; Larry Long (OK), Region II Alternate Vice President; Barb Hansen (MN), Region III Alternate Vice President; Jeff Maierhofer (IL), Region IV Alternate Vice President; and Sarah Osborn Welty (MD), Region VI Alternate Vice President.  Jay Jackman (VA), NAAE Executive Director, was also present.  At the beginning of the meeting, the outgoing president, Tom Kremer (OH), and the two outgoing regional vice presidents, Linda Rist (SD) and Russell Watson (TN), were also present.  The minutes of the meeting are as follows: 

  1.  Call to Order by New President—President Mike Cox called the meeting to order at 1:15 p.m. and welcomed everyone to the meeting. 

  2.  Comments from Outgoing Regional Vice Presidents—Russell Watson and Linda Rist addressed the new board briefly.   

  3.  Comments from Newly Elected President Elect—Paul Jaure addressed the newly elected board briefly. 

  4.  Comments from Outgoing President—Tom Kremer addressed the newly elect board briefly.         

  5.  Convention Review Comments—Board members made the following comments regarding the convention.  (Comments that were made by more than one board member are listed the first time only). 

         organize sessions better, especially session III

        the photographer was good and displaying the photos for sale was good

         alternate the awards presentations – don’t lump them all together

        record award scripts in advance

         improve pre-board planning

         too many workshops

         do workshops on more than one day

         do more hands-on lab-type workshops

        good facility

         tellers should hand out ballots

         Jay should write the procedures for the business sessions

         why did we register for ACTE?

         no time for worship on Sunday

         banquet staff was good

         have more interaction with ACTE

        San Diego plans are good

        schedule is too tight to get to ACTE

         reorganize the schedule

        2-day EXPO was good

        putting reception within EXPO was good

         low attendance in late afternoon workshops

        delegates were missing – some were at ACTE

        schedule free time during the days

         move PSA awards to the regional meetings

         why did we not have a spouses program

        gala costs too much

         use photos with PowerPoint awards presentations

        EXPO exhibitors lunch was good

         all meals were good

         committee process has improved

         need state presidents packet

         don’t have board members sitting in front of podium during gala

         some committees didn’t get agendas in advance

         would like to have met with other association boards (NASAE and AAAE)

         why low attendance at sessions?

         do the business meeting earlier

        “first timer” tags for those who are attending the convention for the first time

        no morning past national officers breakfast

         good collaboration

         put convention documents (minutes, committee reports, etc.) on web site

         seat speakers at the head table and board members on the floor unless they are speaking

         use more than one person to read awards citations

         board members should be responsible for all presentations made on stage

         plan the sessions to start on time and end early 

6.   Request for Information—Ray Chelewski moved, Chuck Stranberg seconded, the following motion.

        The following items should be sent to the NAAE board members by the end of December 1999: a summary sheet of the tabulations of the convention survey; a compiled list of convention suggestions that should be considered for the convention in San Diego; a list of and explanation of accumulated leave that NAAE owes Jay Jackman; a complete set of minutes of the board meeting here in Orlando; a copy of all committee reports from the Orlando convention; a list of news media contacts that were made regarding the 1999 NAAE convention.  The following item needs to be in the hands of the NAAE board members by the end of January, 2000: a financial summary of convention expenses and incomes. 

The motion carried. 

  7.  Future Board Meeting Plans—It was agreed that the spring meeting of the NAAE board would be held March 5-8, 2000 in the Washington, D.C. metro area (in or near Alexandria, Virginia). 

  8.  Seating of New Board Members—Mike Cox seated the newly elected board members including Paul Jaure, NAAE President Elect, Chuck Stranberg, NAAE Region III Vice President, and Roger Teeple, NAAE Region V Vice President. 

  9.  ACTE Convention Proposal—Mike Cox presented a verbal proposal from Marshall Stewart, ACTE Ag Ed Division President, regarding NAAE not including a Partnership EXPO in the 2000 NAAE Convention.  The proposal was discussed briefly. 

10.  Committee Assignments—It was agreed that Chuck Stranberg would be the new consultant to the Legislative Affairs Committee and that Roger Teeple would be the new consultant to the Member Services Committee. 

11.   Adjournment—With no further official business to be transacted, President Mike Cox declared the meeting adjourned at 2:45 p.m.