NAAE Board of Directors Meeting Minutes
February 6, 7, 8, & 10, 2002

The NAAE Board of Directors conducted a board meeting on February 6, 7, 8, and 10, 2002 at the Adams Mark Downtown Hotel in Indianapolis, Indiana.  Members of the board and others who were present for the meeting included:  Sarah Osborn Welty (MD), President Elect; Allan Sulser (UT), Region I Vice President; Larry Long (OK), Region II Vice President; Chuck Stranberg (MN), Region III Vice President; Jeff Maierhofer (IL), Region IV Vice President; Roger Teeple (NC), Region V Vice President; Terry Hughes (NY), Region VI Vice President; Andy Seibel (VA), Region VI Alternate Vice President; and Jay Jackman (VA), NAAE Executive Director.  The board expressed extreme sadness at the loss of NAAE President Bryan D. Gause (IN) who died unexpectedly on February 2, 2002.

The minutes of the meeting are as follows:

Wednesday, February 6, 2002

1.    Welcome and Board Member Updates—President Elect Sarah Osborn Welty called the meeting to order at 8:45 a.m. on Wednesday, February 6, 2002 and welcomed everyone to the meeting.  Chuck Stranberg delivered an invocation and Roger Teeple led the board in the pledge to the American flag.

2.    Special Board Appointment—Roger Teeple moved, Chuck Stranberg seconded, to appoint Sarah Osborn Welty to assume the duties as president of NAAE for the remainder of the 2001-02 term, given the unexpected death of Bryan Gause.  The motion carried.  Sarah will complete the 2001-02 year as NAAE president and then she will continue to be eligible to be elected NAAE president for 2002-03.

3.    Adjustments to and Approval of the Agenda—Roger Teeple moved, Jeff Maierhofer seconded, to approve the board meeting agenda with flexibility to change as necessary.  The motion carried.

4.    Approval of Minutes of December 11, 2001 Pre-convention Board Meeting, December 12, 13, and 15, 2001 NAAE Convention Business Sessions, and December 15, 2001 Post-convention Board Meeting—A few corrections were suggested to these sets of minutes.  Chuck Stranberg moved, Allan Sulser seconded, to approve the minutes from the December 11, 2001 Pre-convention Board Meeting, December 12, 13, and 15, 2001 NAAE Convention Business Sessions, and December 15, 2001 Post-convention Board Meeting as corrected.  The motion carried.

5.    NAAE Member Reports—Each board member presented a brief report of their NAAE activities since the 2001 NAAE Convention.

6.    Executive Director Report—The executive director reviewed with the board the most current membership report and financial compilation.  He announced that the current issue of News & Views is at the printer now and that this issue is being mailed to the membership of all groups within agricultural education, rather than to the NAAE membership alone.  The 2000-01 annual report is now posted on the NAAE website.  The state relationship manager pilot project is progressing on schedule.  About half (at best) of the state associations have completed the state association data collection.  NAAE staff are trying to get more of these surveys turned in to the NAAE office.  The evaluation report from the 2001 NAAE Convention was presented as was the current status of 2002 NAAE Convention planning, which consists of the signed contract with the Riviera Hotel and Casino in Las Vegas.  The draft agenda of the national agricultural education inservice was presented.

7.    Committee Meetings

a.     Diversity Committee—The board as a whole conducted the Diversity Committee Meeting.  (Refer to the Diversity Committee report for details of actions taken.)

b.     Finance Committee—The board as a whole conducted the Finance Committee Meeting.  (Refer to the Finance Committee report for details of actions taken.)

Sarah Osborn Welty recessed the board meeting at 1:00 p.m.  During the afternoon hours, the board traveled to Liberty, Indiana for the visitation with the family of Bryan Gause.  Sarah reconvened the NAAE board meeting at 8:35 p.m. back at the Adams Mark Downtown Hotel in Indianapolis.

8.    Committee Meetings (continued)

a.    Legislative Committee—The board as a whole conducted the Legislative Committee Meeting.  (Refer to the Legislative Committee report for details of actions taken.)

Sarah Osborn Welty recessed the board meeting for the evening at 9:55 p.m.  The board reconvened at 8:25 a.m. on Thursday, February 7, 2002.

Thursday, February 7, 2002

9.    Committee Meetings (continued)

a.     Member Services Committee—The board as a whole conducted the Member Services Committee Meeting.  The meeting did not get completely finished.  It continued on Thursday evening, February 7, 2002.

b.     Policy and Bylaws Committee—The board as a whole conducted the Policy and Bylaws Committee Meeting.  (Refer to the Policy and Bylaws Committee report for details of actions taken.)

10.   Executive Session and Evaluation of Executive Director—Jeff Maierhofer moved, Chuck Stranberg seconded, to go into executive session.  The motion carried.  Paul Jaure, NAAE Immediate Past President, led the board through the evaluation of the executive director.  Roger Teeple moved, Jeff Maierhofer seconded, to end the executive session.  The motion carried.  Roger Teeple moved, Allen Sulser seconded, to recess the board meeting until 6:00 p.m. on Friday, February 8, 2002.

Sarah Osborn Welty recessed the board meeting at 10:15 a.m. so that the board could travel to Liberty, Indiana for the funeral of Bryan Gause.  The board reconvened at 6:00 p.m. on Friday, February 8, 2002.

Friday, February 8, 2002

11.   Committee Meetings (continued)

a.     Member Services Committee— The board as a whole continued the Member Services Committee Meeting.  The meeting did not get completely finished.  It continued on Sunday, February 10, 2002.

b.     Public Relations Committee—The board as a whole conducted the Public Relations Committee Meeting.  (Refer to the Public Relations Committee report for details of actions taken.)

12.  Executive Director Employment Agreement—Chuck Stranberg moved, Roger Teeple seconded, to offer a one-year extension to the employment agreement between NAAE and Wm. Jay Jackman, NAAE Executive Director, with the same terms as the current employment agreement.  The motion carried.

13.   Food, Land and People Appointment—It was announced that the Food, Land and People state coordinators conference will be in Phoenix, Arizona February 20-22, 2002.  Roger Teeple moved, Chuck Stranberg seconded, to defer action on the appointment of a NAAE representative to the FLP board until after the FLP state coordinators meeting.  The motion carried.

14.   NYFEA Appointment—Jeff Maierhofer moved, Larry Long seconded, to appoint Terry Hughes as the NAAE representative to the NYFEA board to serve a 2-year term.  The motion carried.

15.   NIAA Request—Roger Teeple moved, Chuck Stranberg seconded, that NAAE contribute $750 to the National Institute on Animal Agriculture for the purpose of supporting the “Just Do the Right Thing” campaign.  The motion carried.

16.   PAS Conference—Roger Teeple moved, Chuck Stranberg seconded, to have Terry Hughes represent NAAE at the PAS conference this year.  The motion carried.

17.   Upper Division Ag Ed Scholarships—It was announced that the NAAE executive committee made the decision that NAAE would offer twelve $500 scholarships this year using the funds that were generated from the auction at the 2001 NAAE Convention.

Sarah Osborn Welty recessed the board meeting at 7:10 p.m.  The board met at 8:00 a.m. on Sunday, February 10, 2002 for a photo session.  At 8:15 a.m., Sarah led the board through a Strengths Finder exercise.  The board meeting reconvened at 8:30 a.m. with an invocation by Allan Sulser and the pledge to the American flag led by Terry Hughes.

Sunday, February 10, 2002

18.   Committee Meetings

a.    Member Services Committee— The board as a whole continued the Member Services Committee Meeting.  (Refer to the Member Services Committee report for details of actions taken.)

19.   Committee Reports

a.   Member Services Committee—Roger Teeple presented the Member Services committee report and then moved, Jeff Maierhofer seconded, to adopt the report.  The motion carried.

b.   Finance Committee—Jeff Maierhofer presented the Finance committee report and then moved, Chuck Stranberg seconded, to adopt the report.  The motion carried.

c.   Legislative Affairs Committee—Chuck Stranberg presented the Legislative Affairs committee report and then Terry Hughes moved, Larry Long seconded, to adopt the report.  The motion carried.

d.   Diversity Committee—Allan Sulser presented the Diversity committee report and then Chuck Stranberg moved, Larry Long seconded, to adopt the report.  The motion carried.

e.   Public Relations Committee—Terry Hughes presented the Public Relations committee report and then Larry Long moved, Chuck Stranberg seconded, to adopt the report.  The motion carried.

f.    Policy and Bylaws Committee—Larry Long presented the Policy and Bylaws committee report and then Allan Sulser moved, Chuck Stranberg seconded, to adopt the report.  The motion carried.

g.   Strategic Planning Committee—Sarah Osborn Welty presented the Strategic Planning committee report and then Roger Teeple moved, Chuck Stranberg seconded, to adopt the report.  The motion carried.

20.   New Freshman Scholarship Program—Given that the Florida Department of Citrus is not conducting the freshman scholarship program this year, Jeff Maierhofer moved, Terry Hughes seconded, for NAAE to offer five $500 scholarships to incoming university freshmen who are planning to become agriculture teachers and who are students of NAAE members.  Roger Teeple moved to amend the motion, Jeff Maierhofer seconded, to add the words “for the 2002 year only.”  The amendment carried.  Terry Hughes moved to amend the amended motion, seconded by Larry Long, to strike “five $500 scholarships” and add “six $500 scholarship, one per NAAE region.”  The amendment carried.  The motion as amended carried.  Chuck Stranberg moved, Terry Hughes seconded, that NAAE will accept a maximum of two applications per state association and that the evaluation of the applications will occur at the regional meetings by alternating regions just as other award applications are evaluated.  The motion carried.

21.   NAAE Budget for 2002-03—It was agreed that discussion of the 2002-03 NAAE budget will be deferred until a board conference call.  Board members were encouraged to review the budget materials presented during the 2001 NAAE Convention prior to the conference call.

22.   Alternate Vice President Board Meeting Attendance Policy—Chuck Stranberg moved, Jeff Maierhofer seconded, to change Section 3.1.10 of the NAAE Operating Policies to make the final sentence in the section read “The NAAE Alternate Vice Presidents may attend the winter board meeting.”  The motion carried.

23.   Other Travel Assignments—Jeff Maierhofer moved, Roger Teeple seconded, that Chuck Stranberg would represent NAAE at the National Farm and Ranch Business Management Education Association conference.  The motion carried.  Roger Teeple moved, Larry Long seconded, that as the schedule allows, NAAE should participate in the MANRRS conference, Ag in the Classroom, American Society of Association Executives, as other conferences and meetings as appropriate.  The motion carried.

24.   CDE Task Force Appointment—It was agreed that the decision of the NAAE representative to the FFA CDE Task Force would be held until the summer 2002 NAAE board meeting.

25.   Sleeping Rooms at the 2002 National FFA Convention—Dale Crabtree and Katie Dallam, National FFA Organization, have agreed to increase the NAAE sleeping room block at the FFA convention from 20 to 30 rooms.  Here is the breakdown of how many rooms will be occupied by each board member:

Jay Jackman                           2
Sarah Osborn Welty               5
Allan Sulser                            5
Larry Long                             9
Chuck Stranberg                    1
Jeff Maierhofer                       0
Roger Teeple                          5
Terry Hughes                          3
Total                                   30

26.   Conference Call Schedule—The next board conference call, pending availability of Larry Case or Coleman Harris, will be March 11, 2002 at 3:00 p.m. Eastern time.

27.   Summer Board Meeting—It was agreed that the summer board meeting will be in Washington, D.C. with a travel date of Wednesday, July 24, board meeting sessions on Thursday, July 25 through Saturday, July 27, and traveling home on Sunday, July 28.

28.   Adjournment—With no further business to transact at this time, Chuck Stranberg moved, Larry Long seconded, to adjourn.  President Welty adjourned the board meeting at 11:45 a.m.