Board of Directors Meeting Minutes
tThe NAAE Board of Directors conducted a board meeting during March 20-22,
1999 in Gettysburg, Pennsylvania. All members of the board and the
executive director were present for the meeting including: Tom Kremer
(OH), President; Mike Cox (VA), President Elect; Sue Poland (ID), Region
I Vice President; James Dawley (TX), Region II Vice President; Linda Rist
(SD), Region III Vice President; Bryan Gause (IN), Region IV Vice President;
Russell Watson (TN), Region V Vice President; Ray Chelewski (ME), Region
VI Vice President; and Jay Jackman (VA), Executive Director. James
Dawley was unavoidably absent on March 20, but he arrived at the board
meeting early on March 21. The minutes of the meeting are as follows.
March 20, 1999; 1:30 5:00 p.m.
Call to OrderPresident Tom Kremer called the meeting to order
at 1:30 p.m. and welcomed everyone to the meeting.
2. Board OrientationJay Jackman led the board members through a board member orientation session. The session was targeted at the new members of the board, but all members were encouraged to participate and they did participate.
3. Committee Work PreparationJay Jackman suggested that the board members begin to formulate a NAAE Program of Activities as part of their committee work. It was agreed that the need at hand was for a Calendar of Events (with a timeline) rather than for a traditional Program of Activities. The structure for committee reports was also discussed and agreed to.
Gause moved, Linda Rist seconded, that the board members move into board
committee meetings and work on the following: 1) mission statement
for each committee; 2) committee activities with a timeline; and 3) board
action on recommendations of full committees from the 1998 NAAE Convention.
The motion carried unanimously.
The board members worked in committees (Member Services, Legislative Affairs, Public Relations, and Diversity) until 5:00 p.m. at which time the official activities of the day were concluded.
Sunday, March 21, 1999; 10:35 a.m. 4:55 p.m.
early hours on Sunday morning were reserved for board members to attend
worship services of their choosing.
Call to OrderPresident Tom Kremer called the board meeting to
order at 10:35 a.m. President Kremer welcomed to the meeting James
Dawley, NAAE Region II Vice President, and Marshall Stewart, ACTE Agricultural
Education Division Vice President.
Approval of AgendaBryan Gause moved, Linda Rist seconded, to
approve the board meeting agenda with flexibility. The motion carried
Board Members ReportsEach member of the board of directors presented
a brief report of his/her activities since the 1998 NAAE Convention.
1999 and 2000 Convention Planning with Marshall StewartMarshall
Stewart brought the board members up-to-date on convention-related discussions
from the Association for Career and Technology Education (ACTE) executive
committee meeting. Marshall suggested that there were two possible
options for us: 1) cease to conduct the NAAE convention in conjunction
with the ACTE convention; and 2)enter into negotiations with ACTE to try
to work out the convention issues. The second suggestion was for
NAAE leaders (Tom Kremer, Mike Cox, and Jay Jackman) meet with ACTE leaders
(Laura Ward, Abby Reynolds, Marshall Stewart, and Bret Lovejoy).
Sue Poland moved,
James Dawley seconded, that NAAE negotiate with ACTE to try to work out
the convention issues. The motion carried unanimously.
was suggested that NAAE offer as concessions to the negotiations that
NAAE would not schedule NAAE convention activities during ACTE black-out
times and that the NAAE Partnership EXPO would be moved to a time that
would not conflict with the ACTE Trade Show. It was suggested that
the NAAE EXPO would be held on Friday and Saturday since the ACTE show
is scheduled for Sunday, Monday, and Tuesday.
Gause moved, Ray Chelewski seconded, to give President Kremer, President
Elect Cox, and Executive Director Jackman power to act on behalf of the
NAAE board in carrying out the convention negotiations with the ACTE leaders.
The motion carried unanimously.
lunch break was taken at 1:00 p.m.
5. Reorganization/Structure of Agricultural Education with Marshall StewartMarshall Stewart brought the board members up-to-date on the activities of a committee of ag ed leaders who have been discussing the reorganization of agricultural education. NAAE has been represented by Tom Kremer, Mike Cox, and Jay Jackman during these meetings. The basic plan is to explore the possibilities of merging the professional organizations in ag ed and The National Council for Agricultural Education into one organization with one board of directors. The discussions will be continuing during the next few months. A draft proposal might be ready for discussion at the 1999 NAAE Convention.
ACTE Ag Ed Division Vice President ElectionMarshall Stewart
announced that the next ACTE Ag Ed Division Vice President would be elected
in the spring of 2000. Candidates for the position must be teachers.
(The position rotates between teachers, teacher educators, and state ag
ed staff.) The 3-year term will begin July 1, 2000. Applications
will be due in late fall 1999, prior to the 1999 NAAE Convention.
Approval of Minutes from December 1998 Board Meetings and the 1998 Convention
Business SessionsLinda Rist moved, James Dawley seconded, to
approve as presented the minutes from the December 1998 board meetings
and the 1998 Convention Business Sessions. The motion carried unanimously.
Executive Directors ReportJay Jackman presented a written
executive directors report with verbal comments. Bryan Gause
moved, Linda Rist seconded, to accept the report of the executive director.
The motion carried unanimously.
Membership UpdateA membership report to date was presented and
discussed. It was reported that NAAE currently shows a decrease
of 455 members (5.92 percent decline) from the 1997-98 final membership
count. Board members were encouraged to do all they could to bolster
increased membership before the membership year ends on June 30, 1999.
Financial ReportJay Jackman reviewed the current monthly financial
statement with the board. The current financial status of the organization
was suggested that the monthly financial reports be sent to the member
chair and vice-chair of the Finance Committee and to the board members.
was suggested to hold approval of the 1999-2000 NAAE Operating Budget
until after the Finance Committee meeting and report.
was agreed that Excel long distance service would be put on the agenda
for the July NAAE board meeting as a possible source of non-dues revenue.
11. Review Board and Committee AppointmentsIt was agreed that letters of interest and resumes for the NAAE representative on the FFA CDE Advisory Committee would be brought to the July NAAE board meeting. One nominee per NAAE region may be submitted.
Dawley moved, Russell Watson seconded, that Gary Geswein (Indiana) would
be appointed to the NAAE position on the National FFA Alumni Council for
a full 3-year term to begin January 2000. The motion carried unanimously.
was agreed that the NAAE President Elect would be responsible for keeping
track of NAAE appointments to boards and committees to be sure that vacant
positions are filled in a timely manner.
Regional Leadership ConferencesThe list of handouts for regional
leadership conferences provided in the board books was determined to be
sufficient without changes. It was suggested that the number of
handouts for Region II be increased to 100 and number of handouts for
Region V be increased to 75.
1999 Board TravelNational Farm and Ranch Business Management
Education Association Chuck Stranberg may represent NAAE at this
meeting. Bryan Gause moved that NAAE pay Chucks travel expenses
to attend the meeting unless his expenses are covered by another source;
Bryan withdrew the motion. MANRRS Mike Cox will attend for
NAAE. NACTA NAAE to have an exhibit in cooperation with John
Hillison and Bill Camp at Virginia Tech. State Conferences:
Linda RistIowa, Nebraska, and South Dakota; Russell WatsonGeorgia,
Florida, and Tennessee; Sue PolandMontana, Idaho, and Oregon or
Utah; Bryan GauseMichigan and Kentucky; James DawleyNew Mexico
and Oklahoma; Ray Chelewskiundetermined at this time.
Other meetings NAAE might consider attending: National 4-H Convention,
Counselors, School Boards, Ag commodity groups.
President Kremer adjourned the meeting for the day at 4:55 p.m..
March 22, 1999; 8:40 a.m. 5:40 p.m.
early hours on Sunday morning were held for board members to attend church
services of their choosing. The Member Services, Legislative Affairs,
Public Relations and Diversity board committees met on Sunday morning.
President Kremer called the board meeting back to order at 11:10 a.m.
Russell Watson opened the meeting with prayer.
Call to OrderPresident Tom Kremer called the session to order
at 8:40 a.m.
Executive Directors Salary Adjustment DiscussionsLinda
Rist moved, Mike Cox seconded, to hold the executive directors salary
at the level that was presented in the proposed 1999-2000 budget, which
reflects a five percent raise over the 1998-99 year. The motion carried unanimously.
3. Upper Division ScholarshipMike Cox moved, Linda Rist seconded, that beginning in 2000, previous winners of NAAE Ag Ed Upper Division Scholarships would be ineligible to compete for the same award in a later year. The motion carried unanimously.
Rist moved, James Dawley seconded, that in 1999, NAAE will give preference
to those upper division scholarship applicants who have not previously
won the upper division scholarship awards. The motion carried unanimously.
was agreed that language to address the fifth year situation
be included in the 2000 upper division scholarship application.
Fifth year students (those who must attend college an additional
year to become certified to teach agriculture) will be eligible to apply
for these awards.
NAAE Investment Portfolio with Mary SotakMary
Sotak of First Income Securities Network (FISN) in Washington, D.C. made
a presentation to the board regarding potential improvements to the NAAE
investments portfolio. At
Jay Jackmans recommendation, the board agreed to retain Mary Sotak
as the organizations investments broker and to transfer all investments
5. Committee MeetingsThe board went into committee sessions. Policy and Bylaws and Finance committees met.
Evaluation Summer Board MeetingBryan Gause moved, Sue Poland
seconded, to conduct the 1999 Summer board meeting in Orlando, Florida
at the Caribe Royale Hotel on July 31 through August 2.
July 30 and August 2, after 2:00 p.m., will be travel days.
The motion carried unanimously.
7. Leadership HandbookIt
was agreed that there would be no changes to the Leadership Handbook at
Evaluation of Executive DirectorRussell
Watson moved, James Dawley seconded, to accept the evaluation and recommendations
for the executive director (with corrections) as prepared by Duane Fisher. The correction was that recommendation
#2 should read June 30, 2000. President
Kremer was also charged with reviewing the evaluation document with the
executive director. The motion carried unanimously.
Planning CommitteeThe board members conducted the Strategic Planning Committee session with
Mike Cox as board committee chair. The report was developed
and approved by the board as the items were addressed.
10. Bylaws ChangeBryan Gause moved, Linda Rist seconded, to provide an amendment to the NAAE Bylaws to change references to NVATA to NAAE, where appropriate, and to submit this bylaws change proposal to the delegates for the 1999 NAAE Convention. The motion carried unanimously.
Gause moved, Ray Chelewski seconded, to adjourn the board meeting. The motion carried unanimously.
adjourned the meeting at 5:40 p.m.
On Tuesday, March 23, the members of the NAAE board of
directors traveled to Washington, D.C. and visited with their respective
Members of the United State Congress.