NAAE Board of Directors Meeting Minutes
March 20-22, 1999

 

 During tThe NAAE Board of Directors conducted a board meeting during March 20-22, 1999 in Gettysburg, Pennsylvania.  All members of the board and the executive director were present for the meeting including:  Tom Kremer (OH), President; Mike Cox (VA), President Elect; Sue Poland (ID), Region I Vice President; James Dawley (TX), Region II Vice President; Linda Rist (SD), Region III Vice President; Bryan Gause (IN), Region IV Vice President; Russell Watson (TN), Region V Vice President; Ray Chelewski (ME), Region VI Vice President; and Jay Jackman (VA), Executive Director.  James Dawley was unavoidably absent on March 20, but he arrived at the board meeting early on March 21.  The minutes of the meeting are as follows.  

Saturday, March 20, 1999; 1:30 – 5:00 p.m. 

1.  Call to Order—President Tom Kremer called the meeting to order at 1:30 p.m. and welcomed everyone to the meeting. 

2.  Board Orientation—Jay Jackman led the board members through a board member orientation session. The session was targeted at the new members of the board, but all members were encouraged to participate and they did participate.

3.  Committee Work Preparation—Jay Jackman suggested that the board members begin to formulate a NAAE Program of Activities as part of their committee work.  It was agreed that the need at hand was for a Calendar of Events (with a timeline) rather than for a traditional Program of Activities.  The structure for committee reports was also discussed and agreed to.  

Bryan Gause moved, Linda Rist seconded, that the board members move into board committee meetings and work on the following:  1) mission statement for each committee; 2) committee activities with a timeline; and 3) board action on recommendations of full committees from the 1998 NAAE Convention.  The motion carried unanimously. 

The board members worked in committees (Member Services, Legislative Affairs, Public Relations, and Diversity) until 5:00 p.m. at which time the official activities of the day were concluded.

Sunday, March 21, 1999; 10:35 a.m. – 4:55 p.m.

The early hours on Sunday morning were reserved for board members to attend worship services of their choosing.

1.  Call to Order—President Tom Kremer called the board meeting to order at 10:35 a.m.  President Kremer welcomed to the meeting James Dawley, NAAE Region II Vice President, and Marshall Stewart, ACTE Agricultural Education Division Vice President. 

2.  Approval of Agenda—Bryan Gause moved, Linda Rist seconded, to approve the board meeting agenda with flexibility.  The motion carried unanimously.

3.  Board Members Reports—Each member of the board of directors presented a brief report of his/her activities since the 1998 NAAE Convention.  

4.  1999 and 2000 Convention Planning with Marshall Stewart—Marshall Stewart brought the board members up-to-date on convention-related discussions from the Association for Career and Technology Education (ACTE) executive committee meeting.  Marshall suggested that there were two possible options for us:  1) cease to conduct the NAAE convention in conjunction with the ACTE convention; and 2)enter into negotiations with ACTE to try to work out the convention issues.  The second suggestion was for NAAE leaders (Tom Kremer, Mike Cox, and Jay Jackman) meet with ACTE leaders (Laura Ward, Abby Reynolds, Marshall Stewart, and Bret Lovejoy).

Sue Poland moved, James Dawley seconded, that NAAE negotiate with ACTE to try to work out the convention issues.  The motion carried unanimously. 

It was suggested that NAAE offer as concessions to the negotiations that NAAE would not schedule NAAE convention activities during ACTE black-out times and that the NAAE Partnership EXPO would be moved to a time that would not conflict with the ACTE Trade Show.  It was suggested that the NAAE EXPO would be held on Friday and Saturday since the ACTE show is scheduled for Sunday, Monday, and Tuesday. 

Bryan Gause moved, Ray Chelewski seconded, to give President Kremer, President Elect Cox, and Executive Director Jackman power to act on behalf of the NAAE board in carrying out the convention negotiations with the ACTE leaders.  The motion carried unanimously. 

A lunch break was taken at 1:00 p.m. 

5.  Reorganization/Structure of Agricultural Education with Marshall Stewart—Marshall Stewart brought the board members up-to-date on the activities of a committee of ag ed leaders who have been discussing the reorganization of agricultural education.  NAAE has been represented by Tom Kremer, Mike Cox, and Jay Jackman during these meetings.  The basic plan is to explore the possibilities of merging the professional organizations in ag ed and The National Council for Agricultural Education into one organization with one board of directors.  The discussions will be continuing during the next few months.  A draft proposal might be ready for discussion at the 1999 NAAE Convention.

6.  ACTE Ag Ed Division Vice President Election—Marshall Stewart announced that the next ACTE Ag Ed Division Vice President would be elected in the spring of 2000.  Candidates for the position must be teachers.  (The position rotates between teachers, teacher educators, and state ag ed staff.)  The 3-year term will begin July 1, 2000.  Applications will be due in late fall 1999, prior to the 1999 NAAE Convention.

7.  Approval of Minutes from December 1998 Board Meetings and the 1998 Convention Business Sessions—Linda Rist moved, James Dawley seconded, to approve as presented the minutes from the December 1998 board meetings and the 1998 Convention Business Sessions.  The motion carried unanimously.

8.  Executive Director’s Report—Jay Jackman presented a written executive director’s report with verbal comments.  Bryan Gause moved, Linda Rist seconded, to accept the report of the executive director.  The motion carried unanimously. 

9.  Membership Update—A membership report to date was presented and discussed.  It was reported that NAAE currently shows a decrease of 455 members (5.92 percent decline) from the 1997-98 final membership count.  Board members were encouraged to do all they could to bolster increased membership before the membership year ends on June 30, 1999. 

10.  Financial Report—Jay Jackman reviewed the current monthly financial statement with the board.  The current financial status of the organization is stable. 

It was suggested that the monthly financial reports be sent to the member chair and vice-chair of the Finance Committee and to the board members. 

It was suggested to hold approval of the 1999-2000 NAAE Operating Budget until after the Finance Committee meeting and report. 

It was agreed that Excel long distance service would be put on the agenda for the July NAAE board meeting as a possible source of non-dues revenue.

11.  Review Board and Committee Appointments—It was agreed that letters of interest and resumes for the NAAE representative on the FFA CDE Advisory Committee would be brought to the July NAAE board meeting.  One nominee per NAAE region may be submitted.

 James Dawley moved, Russell Watson seconded, that Gary Geswein (Indiana) would be appointed to the NAAE position on the National FFA Alumni Council for a full 3-year term to begin January 2000.  The motion carried unanimously. 

It was agreed that the NAAE President Elect would be responsible for keeping track of NAAE appointments to boards and committees to be sure that vacant positions are filled in a timely manner.

12.  Regional Leadership Conferences—The list of handouts for regional leadership conferences provided in the board books was determined to be sufficient without changes.  It was suggested that the number of handouts for Region II be increased to 100 and number of handouts for Region V be increased to 75.  

13.  1999 Board Travel—National Farm and Ranch Business Management Education Association – Chuck Stranberg may represent NAAE at this meeting.  Bryan Gause moved that NAAE pay Chuck’s travel expenses to attend the meeting unless his expenses are covered by another source; Bryan withdrew the motion.  MANRRS – Mike Cox will attend for NAAE.  NACTA – NAAE to have an exhibit in cooperation with John Hillison and Bill Camp at Virginia Tech.  State Conferences:  Linda Rist—Iowa, Nebraska, and South Dakota; Russell Watson—Georgia, Florida, and Tennessee; Sue Poland—Montana, Idaho, and Oregon or Utah; Bryan Gause—Michigan and Kentucky; James Dawley—New Mexico and Oklahoma;  Ray Chelewski—undetermined at this time.  Other meetings NAAE might consider attending:  National 4-H Convention, Counselors, School Boards, Ag commodity groups.  

President Kremer adjourned the meeting for the day at 4:55 p.m..

 Monday, March 22, 1999; 8:40 a.m. – 5:40 p.m. 

The early hours on Sunday morning were held for board members to attend church services of their choosing.  The Member Services, Legislative Affairs, Public Relations and Diversity board committees met on Sunday morning.  President Kremer called the board meeting back to order at 11:10 a.m.  Russell Watson opened the meeting with prayer. 

1.  Call to Order—President Tom Kremer called the session to order at 8:40 a.m. 

2.  Executive Director’s Salary Adjustment Discussions—Linda Rist moved, Mike Cox seconded, to hold the executive director’s salary at the level that was presented in the proposed 1999-2000 budget, which reflects a five percent raise over the 1998-99 year.  The motion carried unanimously.

3.  Upper Division Scholarship—Mike Cox moved, Linda Rist seconded, that beginning in 2000, previous winners of NAAE Ag Ed Upper Division Scholarships would be ineligible to compete for the same award in a later year.  The motion carried unanimously.

Linda Rist moved, James Dawley seconded, that in 1999, NAAE will give preference to those upper division scholarship applicants who have not previously won the upper division scholarship awards.  The motion carried unanimously. 

It was agreed that language to address the “fifth year” situation be included in the 2000 upper division scholarship application.  “Fifth year” students (those who must attend college an additional year to become certified to teach agriculture) will be eligible to apply for these awards.

4.  NAAE Investment Portfolio with Mary Sotak—Mary Sotak of First Income Securities Network (FISN) in Washington, D.C. made a presentation to the board regarding potential improvements to the NAAE investments portfolio.  At Jay Jackman’s recommendation, the board agreed to retain Mary Sotak as the organization’s investments broker and to transfer all investments to FISN.

5.  Committee Meetings—The board went into committee sessions.  Policy and Bylaws  and Finance committees met.

6.  Evaluation Summer Board Meeting—Bryan Gause moved, Sue Poland seconded, to conduct the 1999 Summer board meeting in Orlando, Florida at the Caribe Royale Hotel on July 31 through August 2.  July 30 and August 2, after 2:00 p.m., will be travel days.  The motion carried unanimously. 

7. Leadership Handbook—It was agreed that there would be no changes to the Leadership Handbook at this time. 

8.  Evaluation of Executive Director—Russell Watson moved, James Dawley seconded, to accept the evaluation and recommendations for the executive director (with corrections) as prepared by Duane Fisher.  The correction was that recommendation #2 should read June 30, 2000.  President Kremer was also charged with reviewing the evaluation document with the executive director.  The motion carried unanimously. 

9.  Strategic Planning CommitteeThe board members conducted the Strategic Planning Committee session with Mike Cox as board committee chair.  The report was developed  and approved by the board as the items were addressed. 

10.  Committee Reports 

a.  Legislative Affairs—Linda Rist, chair, presented the report and moved for adoption of the report.  Russell Watson seconded the motion.  The motion carried unanimously.

b.  Public RelationsRay Chelewski, chair, presented the report and moved for adoption of the report.  Mike Cox seconded the motion.  The motion carried unanimously.

c.  DiversitySue Poland, chair, presented the report.  Linda Rist moved for adoption of the report.  Mike Cox seconded the motion.  The motion carried unanimously.

d.  Finance—Bryan Gause, chair, presented the report and moved for adoption of the report.  Russell Watson seconded the motion.  The motion carried unanimously.

e.  Policy and Bylaws—James Dawley, chair, presented the report and moved for adoption of the report.  Linda Rist seconded the motion.  The motion carried unanimously.

f.  Member Services—Russell Watson, chair, presented the report.  Bryan Gause moved for adoption of the report given that recommendations 3 and 4 would be accepted and that recommendation 5 would be rejected due to financial constraints.  Ray Chelewski seconded the motion.  The motion carried unanimously.

10.  Bylaws Change—Bryan Gause moved, Linda Rist seconded, to provide an amendment to the NAAE Bylaws to change references to NVATA to NAAE, where appropriate, and to submit this bylaws change proposal to the delegates for the 1999 NAAE Convention.  The motion carried unanimously.

12. Adjournment—Bryan Gause moved, Ray Chelewski seconded, to adjourn the board meeting.  The motion carried unanimously. 

President Kremer adjourned the meeting at 5:40 p.m. 

On Tuesday, March 23, the members of the NAAE board of directors traveled to Washington, D.C. and visited with their respective Members of the United State Congress.