NAAE Board of Directors Conference Call Minutes
April 7, 2004

The NAAE Board of Directors conducted a board conference call on April 7, 2004. Members of the board who were present for the conference call included: Roger Teeple (NC), President; Jeff Maierhofer (IL), President Elect; Allan Sulser (UT), Region I Vice President; Dr. Bill Hunter (KS), Region II Vice President; Paul Larson (WI), Region III Vice President; Harold Eckler (MO), Region IV Vice President; Lee James (MS), Region V Vice President; Terry Hughes (NY), Region VI Vice President; and Dr. Wm. Jay Jackman (KY), NAAE Executive Director.

The minutes of the conference call are as follows:

1. Call to Order and Welcome—President Roger Teeple called the meeting to order at 3:37 p.m. on Wednesday, April 7, 2004 and welcomed everyone to the conference call.

2. Approval of Minutes of February 3, 4, 5, 6, and 8, 2004 Board Meeting—Roger Teeple suggested one correction to the minutes. Jeff Maierhofer moved, Lee James seconded, to approve the minutes as corrected. The motion carried.

3. Report from the National Council for Agricultural Education—Roger Teeple presented a report from the March 2004 meeting of The Council. The Council has decided to fund one-half of a grassroots advocacy staff position at ACTE for an amount not to exceed $50,000. The details for this position will be worked out with ACTE executive staff. In addition, The Council has decided to contract for one-half of the NAAE Executive Director’s time to be dedicated to advocacy for agricultural education for the amount of $75,000 for the time period beginning March 15, 2004 through June 30, 2005. The details of this agreement will be worked out between The Council and the NAAE Executive Committee. It was understood that the $75,000 was for the twelve months consisting of the 2004-05 NAAE fiscal year, even though the project time table includes 15.5 months. NAAE will use a substantial portion of these funds to hire an Associate Executive Director beginning July 1, 2004. The remainder of the funds will be used to pay expenses associated with advocacy initiatives for agricultural education to include travel and other related expenses. Paul Larson moved, Dr. Bill Hunter seconded, that the NAAE board approve The Council’s plan to contract, for the amount of $75,000 for the 2004-05 NAAE fiscal year, for one-half of the NAAE Executive Director’s time to work on advocacy initiatives for agricultural education. The motion carried.

4. Instructional Materials Development Projects—Also from the March 2004 Council board meeting, Roger Teeple reported that The Council was concerned that NAAE had agreed to manage instructional materials development projects but NAAE had not agreed to provide a royalty to The Council on these projects. It was discovered that The Council’s written proposal that NAAE members considered at the 2003 NAAE Convention did not include any provisions for royalties to be paid to The Council. Dr. Bill Hunter moved, Lee James seconded, that NAAE request a detailed proposal from The Council that will address royalties, who will write initial proposals for special projects to be presented to the National FFA Foundation, which projects will be subject to royalties and which ones will not, and any other details that may need to be addressed. The motion carried.

5. 2004 NAAE Convention Schedule—It was agreed that the NAAE Board Executive Committee and Dr. Gary Moore, ACTE Ag Ed Division Vice President, will prepare a draft schedule for the 2004 convention and then present that draft schedule to the NAAE board via e-mail for final approval.

6. NAAE 401(k) Plan Discussion—Jay Jackman discussed NAAE’s 401(k) Plan. The Executive Committee, via e-mail, agreed for NAAE to contribute an additional $130.19 for the 2003 plan year. This additional contribution will be distributed to the three NAAE employees in 2003 with the least contributions from NAAE to their retirement accounts. This adjustment will allow the NAAE plan to be in compliance with all Internal Revenue Service requirements for the 401(k) Plan. Jay Jackman also reported that the plan eligibility requirements have been changed to provide eligibility for NAAE employees who work at least 2,000 hours in a plan year and who are at least 21 years of age.

7. NAAE 2004-05 Budget—Jay Jackman presented a draft budget for 2004-05. The board suggested some changes to the budget. Paul Larson moved, Allan Sulser seconded, to approve the budget as amended by the board. The motion carried.

8. 2004 Regional Leadership Conferences—Roger Teeple asked the Regional Vice Presidents to send a copy of their regional conference agenda to the NAAE office and to him. It was agreed that two items would be added to the agenda for all six regional conferences, as follows: 1) NAAE Split-year Pocket Diaries—the sponsor for the diaries has been lost for 2004-05. Given the current use of hand-held computers and day planners, we need to determine if the pocket diaries are still used by our members; 2) Continuation of the Associate Executive Director position—a stable funding stream for the continuation of the new Associate Executive Director position needs to be explored. The position is being funded in 2004-05 from the funds received from The Council, but there is no assurance that these funds will be available in future years.

9. Adjournment—With no further business to transact at this time, President Roger Teeple declared the meeting adjourned at 5:37 p.m.