1. Call to Order and
Welcome—President Roger Teeple called the meeting to order at
3:37 p.m. on Wednesday, April 7, 2004 and welcomed everyone to the
conference call.
2. Approval of Minutes
of February 3, 4, 5, 6, and 8, 2004 Board Meeting—Roger Teeple
suggested one correction to the minutes. Jeff Maierhofer moved, Lee
James seconded, to approve the minutes as corrected. The motion carried.
3. Report from the
National Council for Agricultural Education—Roger Teeple presented
a report from the March 2004 meeting of The Council. The Council has
decided to fund one-half of a grassroots advocacy staff position at
ACTE for an amount not to exceed $50,000. The details for this position
will be worked out with ACTE executive staff. In addition, The Council
has decided to contract for one-half of the NAAE Executive Director’s
time to be dedicated to advocacy for agricultural education for the
amount of $75,000 for the time period beginning March 15, 2004 through
June 30, 2005. The details of this agreement will be worked out between
The Council and the NAAE Executive Committee. It was understood that
the $75,000 was for the twelve months consisting of the 2004-05 NAAE
fiscal year, even though the project time table includes 15.5 months.
NAAE will use a substantial portion of these funds to hire an Associate
Executive Director beginning July 1, 2004. The remainder of the funds
will be used to pay expenses associated with advocacy initiatives
for agricultural education to include travel and other related expenses.
Paul Larson moved, Dr. Bill Hunter seconded, that the NAAE board approve
The Council’s plan to contract, for the amount of $75,000 for the
2004-05 NAAE fiscal year, for one-half of the NAAE Executive Director’s
time to work on advocacy initiatives for agricultural education. The
motion carried.
4. Instructional Materials
Development Projects—Also from the March 2004 Council board meeting,
Roger Teeple reported that The Council was concerned that NAAE had
agreed to manage instructional materials development projects but
NAAE had not agreed to provide a royalty to The Council on these projects.
It was discovered that The Council’s written proposal that NAAE members
considered at the 2003 NAAE Convention did not include any provisions
for royalties to be paid to The Council. Dr. Bill Hunter moved, Lee
James seconded, that NAAE request a detailed proposal from The Council
that will address royalties, who will write initial proposals for
special projects to be presented to the National FFA Foundation, which
projects will be subject to royalties and which ones will not, and
any other details that may need to be addressed. The motion carried.
5. 2004 NAAE Convention
Schedule—It was agreed that the NAAE Board Executive Committee
and Dr. Gary Moore, ACTE Ag Ed Division Vice President, will prepare
a draft schedule for the 2004 convention and then present that draft
schedule to the NAAE board via e-mail for final approval.
6. NAAE 401(k) Plan
Discussion—Jay Jackman discussed NAAE’s 401(k) Plan. The Executive
Committee, via e-mail, agreed for NAAE to contribute an additional
$130.19 for the 2003 plan year. This additional contribution will
be distributed to the three NAAE employees in 2003 with the least
contributions from NAAE to their retirement accounts. This adjustment
will allow the NAAE plan to be in compliance with all Internal Revenue
Service requirements for the 401(k) Plan. Jay Jackman also reported
that the plan eligibility requirements have been changed to provide
eligibility for NAAE employees who work at least 2,000 hours in a
plan year and who are at least 21 years of age.
7. NAAE 2004-05 Budget—Jay
Jackman presented a draft budget for 2004-05. The board suggested
some changes to the budget. Paul Larson moved, Allan Sulser seconded,
to approve the budget as amended by the board. The motion carried.
8. 2004 Regional Leadership
Conferences—Roger Teeple asked the Regional Vice Presidents to
send a copy of their regional conference agenda to the NAAE office
and to him. It was agreed that two items would be added to the agenda
for all six regional conferences, as follows: 1) NAAE Split-year Pocket
Diaries—the sponsor for the diaries has been lost for 2004-05. Given
the current use of hand-held computers and day planners, we need to
determine if the pocket diaries are still used by our members; 2)
Continuation of the Associate Executive Director position—a stable
funding stream for the continuation of the new Associate Executive
Director position needs to be explored. The position is being funded
in 2004-05 from the funds received from The Council, but there is
no assurance that these funds will be available in future years.
9. Adjournment—With
no further business to transact at this time, President Roger Teeple
declared the meeting adjourned at 5:37 p.m.