Minutes
NAAE Board of Directors Meeting
July 22-24, 2004

The NAAE Board of Directors conducted a board meeting on July 22, 23, and 24, 2004 at the Association for Career and Technical Education (ACTE) office in Alexandria, Virginia. Members of the board and others who were present for the meeting included: Roger Teeple (NC), President; Jeff Maierhofer (IL), President Elect; Allan Sulser (UT), Region I Vice President; Dr. Bill Hunter (KS), Region II Vice President; Paul Larson (WI), Region III Vice President; Harold Eckler (MO), Region IV Vice President; Lee James (MS), Region V Vice President; Terry Hughes (NY), Region VI Vice President; Dr. Wm. Jay Jackman (KY), NAAE Executive Director; Samantha Alvis (KY), NAAE Associate Executive Director; Morgan Fisher (KY), NAAE Executive Assistant; Windy Stark (KY), NAAE Graduate Student Assistant; Kara Butters (MI), NAAE Summer Intern; Jessica Behrens (FL), NAAE Summer Intern; and Stefan Knudsen (IA), NAAE Summer Intern. Guests that attended portions of the meeting included Dr. Larry Case, U. S. Department of Education and National FFA Advisor; Doug Loudenslager, National FFA Chief Operations Officer; and Jan Bray, ACTE Executive Director.

The minutes of the meeting are as follows:

Thursday, July 22, 2004

1. Call to Order and Welcome—President Roger Teeple called the meeting to order at 8:15 a.m. on Thursday, July 22, 2004 and welcomed everyone to the meeting.

2. Greetings from Larry Case and Doug Loudenslager—Dr. Larry Case addressed the board and introduced Doug Loudenslager, the new National FFA Organization Chief Operations Officer. Doug addressed the board and expressed his eagerness to work with NAAE in his new role at FFA.

3. Adjustments to and Approval of the Agenda—Bill Hunter moved, Paul Larson seconded, to approve the board meeting agenda with flexibility to change as necessary. It was agreed to change the order of some committee meetings to accommodate the schedules of the full committee chairs who would be calling in during the committee meetings. The motion carried.

4. Approval of Minutes of April 17, 2004 Board Conference Call—Harold Eckler moved, Lee James seconded, to approve the minutes from the April 17, 2004 Board Conference Call. The motion carried.

5. Greetings from Jan Bray—Jan Bray, ACTE Executive Director, welcomed the board to the ACTE headquarters and addressed the board regarding Perkins legislation. The board also discussed with Jan issues regarding the 2004 and 2005 NAAE and ACTE Conventions.

6. Executive Director Report—As his Executive Director’s Report, Jay Jackman reviewed with the board the report from the ACTE Reorganization Task Force of which he serves as a member. Jan Bray was available to help field questions regarding the reorganization report.

7. Preparations for Capitol Hill Visits—Jay Jackman, with assistance from Jan Bray, prepared the board for their visits to Capitol Hill. The board met with their members of Congress on Thursday afternoon. The board carried one-pagers with the latest information on the Perkins reauthorization and appropriations.

Roger Teeple recessed the board meeting for lunch and the Capitol Hills visits at 11:45 a.m.

Friday, July 23, 2004

1. Call to Order and Welcome—President Roger Teeple called the meeting to order at 8:10 a.m. on Friday, July 23, 2004.

2. Introductions of Staff—Roger Teeple asked all staff to introduce themselves. New staff persons who were in attendance included Samantha Alvis, Associate Executive Director; Wendy Stark, Graduate Student Assistant; and Kara Butters, Jessica Behrens, and Stefan Knudsen, Summer Interns.

3. Board Member Reports—Roger Teeple asked each board member to present a brief report on their NAAE activities since the February 2004 board meeting.

4. Membership Report—Jay Jackman reviewed the 2003-04 year end membership report with the board members.

5. Financial Report—Jay Jackman presented the financial report to the board. Paul Larson moved, Jeff Maierhofer seconded, to capitalize approximately $9,000 for new computer equipment purchases. The motion carried.

6. USDA SPEC Grant Discussion—Roger Teeple encouraged the board members to make comments directly to USDA regarding the SPEC Grants. USDA may respond better to written comments regarding the operations of the grant program. NAAE needs to encourage more participation in this program.

7. Hill Visit Reports—Roger Teeple asked each board member and staff person to present a brief report on their Capitol Hill visits on Thursday afternoon.

8. Committee Meetings—The full committee chairs that will chair the committee meetings at the 2004 NAAE Convention were invited to join the board committees by conference call. The full committee chairs served as consultants to the board committees.

a. Finance Committee—The board as a whole conducted the Finance Committee Meeting, with Harold Eckler as chair. Jimmy Craddock from Virginia, the 2004 full committee chair, joined by conference call and served as consultant to the board committee. (Refer to the Finance Committee report for details of actions taken.)

9. Board Appointments—There was no action necessary at this meeting. However, Jeff Maierhofer raised the question of NAAE having three consultants to the National FFA Board of Directors. Jeff Maierhofer moved, Terry Hughes seconded, for NAAE to communicate to the National FFA Advisor NAAE’s recommendation that NAAE have only two consultants to the National FFA Board of Directors. The motion carried. (Jeff Maierhofer agreed to draft and send the communiqué to Dr. Larry Case.)

Roger Teeple recessed the board meeting for lunch at 11:30 a.m. Roger reconvened the NAAE board meeting at 12:57 p.m.

10. Award Approvals—Paul Larson moved, Allan Sulser seconded, to approve the award recipients as presented for Outstanding Young Member, Outstanding Ag Ed Teacher, Outstanding Middle/Secondary Ag Ed Program, Outstanding Postsecondary/Adult Ag Ed Program, Teacher Mentor, and Ideas Unlimited. The motion carried. Jeff Maierhofer moved, Allan Sulser seconded, to accept the 51 nominations for the Teachers Turn the Key awards with the understanding that all applications must be complete by August 15, 2004. The motion carried.

11. Committee Meetings (continued)

a. Marketing Committee— The board as a whole conducted the Marketing Committee Meeting, with Terry Hughes as chair. Naomi Knight from Maryland, the 2004 full committee chair, joined by conference call and served as consultant to the board committee. (Refer to the Marketing Committee report for details of actions taken.)

b. Professional Growth Committee—The board as a whole conducted the Professional Growth Committee Meeting, with Allan Sulser as chair. Ray Nash from Mississippi, the 2004 full committee chair, joined by conference call and served as consultant to the board committee. (Refer to the Professional Growth Committee report for details of actions taken.)

c. Policy and Bylaws Committee—The board as a whole conducted the Policy and Bylaws Committee Meeting, with Bill Hunter as chair. Hals Beard from Louisiana, the 2004 full committee chair, joined by conference call and served as consultant to the board committee. (Refer to the Policy and Bylaws Committee report for details of actions taken.)

d. Member Services Committee— The board as a whole conducted the Member Services Committee Meeting, with Lee James as chair. Janna Shopbell from Idaho, the 2004 full committee chair, joined by conference call and served as consultant to the board committee. (Refer to the Member Services Committee report for details of actions taken.)

Roger Teeple recessed the board meeting for the day at 5:45 p.m.

Saturday, July 24, 2004

1. Call to Order and Welcome—President Roger Teeple called the meeting to order at 8:35 a.m. on Saturday, July 24, 2004.

2. NAAE Florida Department of Citrus New Freshman Scholarship Program—Jay Jackman presented an update on the continuation of the new freshman scholarship program sponsored by the Florida Department of Citrus. The program now funds ten $1,000 scholarships and provides a $1,000 contribution to NAAE.

3. NAAE Delmar Thomson Learning Ag Ed Upper Division Scholarship Program—Jay Jackman reviewed with the board the results of the board’s evaluations of the upper division scholarship applications. The top fifteen applicants were approved to each receive a $750 scholarship.

4. Award Approvals (continued)—Paul Larson moved, Bill Hunter seconded, to approve the award recipients as presented for Outstanding Cooperation, Outstanding Service Citation, and Lifetime Achievement. The motion carried. Regional awards that have not yet been awarded will be added as the regional selections are made. It was noted that the regions need to be more aggressive in securing nominees for these awards.

5. Committee Meetings (continued)

a. Public Policy—The board as a whole conducted the Public Policy Committee Meeting, with Paul Larson as chair. Pat Henne from Michigan, the 2004 full committee chair, was unable to join the committee meeting by conference call. (Refer to the Public Policy Committee report for details of actions taken.)

b. Strategic Planning Committee—The board as a whole conducted the Strategic Planning Committee Meeting, with Jeff Maierhofer as chair. Ron Nash from Washington, the 2004 full committee chair, was unable to join the committee meeting by conference call. (Refer to the Strategic Planning Committee report for details of actions taken.)

6. Contribution to ACTE—Terry Hughes moved, Bill Hunter seconded, to contribute $100 to ACTE for the use of their toll-free telephone number for the committee meeting conference calls. The motion carried.

7. Furnishings for the NAAE Office in the ACTE Building—Bill Hunter moved, Lee James seconded, to authorize reasonable expenditures to furnish the NAAE office (computer equipment, furniture, etc.) at the ACTE building. The motion carried. ACTE is donating the office space to NAAE at no charge.

Roger Teeple recessed the board meeting for lunch at 11:45 a.m. Roger reconvened the NAAE board meeting at 1:26 p.m.

8. 2004 National FFA Convention—Roger Teeple reminded board members that they are responsible for their own travel to the FFA convention. NAAE’s finals judges for the FFA convention will be Harold Eckler, Creed; Bill Hunter, Prepared Public Speaking; and Paul Larson, Extemporaneous Public Speaking.

9. 2004 NAAE Convention—Suggestions for breakout sessions included advocacy, community partnerships, grant writing, PDAs, biotech, Ideas Unlimited winners, SPEC grants, and animal welfare. Region V will be responsible for the 50/50 drawing (to replace the live and silent auction to raise funds for the upper division scholarships). It was agreed to merge the Friday morning general session and the Friday awards lunch into one session IF the hotel can accommodate this.

10. 2005 NAAE Convention—Bill Hunter moved, Paul Larson seconded, to give the Louisiana Association the option of hosting a state social in New Orleans. The motion carried. Paul Larson moved, Terry Hughes seconded, to invite the Louisiana Association to plan off-site tours in New Orleans. The motion carried.

11. ACTE Convention—Roger Teeple appointed a committee of the board to gather input from the members regarding merging the NAAE convention with the ACTE convention.

12. Committee Reports

a. Policy and Bylaws Committee—Bill Hunter presented the Policy and Bylaws committee report and then moved, Terry Hughes seconded, to adopt the report. The motion carried.

b. Public Policy Committee—Paul Larson presented the Public Policy committee report and then moved, Allan Sulser seconded, to adopt the report. The motion carried.

c. Member Services Committee—Lee James presented the Member Services committee report and then moved, Paul Larson seconded, to adopt the report. The motion carried.

d. Marketing Committee—Terry Hughes presented the Marketing committee report and then moved, Allan Sulser seconded, to adopt the report. The motion carried.

e. Professional Growth—Allan Sulser presented the Professional Growth committee report and then moved, Lee James seconded, to adopt the report. The motion carried.

f. Strategic Planning Committee—Jeff Maierhofer presented the Strategic Planning committee report and then moved, Paul Larson seconded, to adopt the report. The motion carried.

g. Finance Committee—Harold Eckler presented the Finance committee report and then moved, Paul Larson seconded, to adopt the report. The motion carried.

15. Comments Regarding Board Communications from Roger Teeple—Roger Teeple encouraged the board members to communicate with their respective state leaders regularly (at least once per month) and to communicate with each other regularly.

16. Adjournment—With no further business to transact at this time, Jeff Maierhofer moved, Harold Eckler seconded, to adjourn this board meeting. The motion carried. Roger Teeple declared the meeting adjourned at 4:35 p.m.