Minutes
NAAE Board of Directors Meeting
July 25-28, 2002

The NAAE Board of Directors conducted a board meeting during July 25-28, 2002.  The meeting was held at the Agricultural Education National Headquarters in Alexandria, Virginia.  All members of the board, the executive director and the summer interns were present for the meeting including: Sarah Osborn Welty (MD), President; Allan Sulser (UT), Region I Vice President; Larry Long (OK), Region II Vice President; Chuck Stranberg (MN), Region III Vice President; Jeff Maierhofer (IL), Region IV Vice President; Roger Teeple (NC), Region V Vice President; Terry Hughes (NY), Region VI Vice President; Pam Holbert (VA), NAAE Executive Assistant; Jay Jackman (VA), Executive Director; and Megan Burgess (MI) and Christine Hegedus (AZ), Summer Interns.  Guests who attended portions of the meeting included:  Dr. Larry Case, National FFA Advisor, U.S. Department of Education; Tom Kapostasy (IN), National FFA Organization; Gary Geswein (IN), NAAE representative to the National FFA Alumni Council; and Jenny Wagner (VA), Global Outreach.  A special guest who attended all of the board sessions was Austin James Welty, the 2.5-month old baby of Sarah and Bill Welty.  It is notable that Austin cried and whined a great deal less than most of the board members.  The minutes of the meeting are as follows.

Prior to the first board session, the board members met for breakfast at 7:00 a.m. at the Eisenhower Holiday Inn, where the board members were staying during this board meeting.

Thursday, July 25, 2002; 8:30 a.m. – 5:00 p.m.

1.   Call to Order—President Sarah Osborn Welty called the meeting to order at 8:20 a.m. and welcomed the board members to the meeting.

2.   Review and Adjust Agenda—Jeff Maierhofer moved, Allan Sulser seconded, to accept the agenda with flexibility.  The motion carried.

3.   Approval of Minutes of Previous Meetings—Terry Hughes moved, Chuck Stranberg seconded, to approve the minutes from the April 2, 2002 board conference call.  The motion carried.

4.   Board Reports—Sarah Osborn Welty invited each board member to present a report on his or her NAAE-related experiences since the last board meeting.  Most discussion focused on successful 2002 regional conferences.

5.   Membership ReportThe board reviewed the current membership report.  It was noted that the membership numbers recorded for Wisconsin were in error.  Roger Teeple moved, Larry Long seconded, to commend Connie Tyler, NAAE Membership Coordinator, for her good work with the membership processes.  The motion carried.

6.   Financial ReportThe board reviewed the current financial compilation and the FY 2002-03 budget.  The board expressed thanks to the National FFA Foundation for their recent increased support for NAAE. 

7.   Council Report—Mark Leitman reported on recent developments with the National Council for Agricultural Education.  The Council written report, included in the board books, included the current Council budget, a copy of the May 2002 written Council report that was presented to the National FFA Foundation Sponsors Board, and a statement focusing on the on-going redirection of the Council.  Mark announced that he had accepted a position with GLOBE in Washington, D.C. starting about the first of October 2002.

President Sarah Osborn Welty called for a break at 10:00 a.m.  The board reconvened at 10:20 a.m.

8.   Executive Director’s Report—Jay Jackman then delivered the executive directors report.  Actions taken by the board as the report was presented were as follows:

Capitol Advantage Annual Fee and State Participation Opportunities – For next year, the Capitol Advantage fee will increase from $2,500 to $4,000.  Do we want to continue to purchase this service?  Also, thus far, Pennsylvania is the only state that has expressed an interest in getting a Capitol Advantage state site.  Do we want to try to recruit more states to purchase state sites?  Roger Teeple moved, Chuck Stranberg seconded, to refer these issues to the Legislative Affairs full committee at the 2002 NAAE Convention in Las Vegas.  The motion carried.

Food, Land and People – John Davis of Food, Land and People has requested the following:  1) FLP would like to deliver a workshop at the 2002 NAAE Convention on ag literacy during which the FLP “Resources for Learning” lessons would be inserviced.  Workshop participants would be limited to 20 persons and those persons would receive a free copy of the materials in exchange for their commitment to deliver ag literacy workshops in their home states.  2) FLP would like to have a free booth space at the NAAE Partnership EXPO.  One provision of the as yet un-signed MOU between NAAE and FLP was that both organizations would get free exhibit space at the other organization’s annual meeting.  Note that the MOU has not yet been executed.  3) FLP would like NAAE to once again consider executing the MOU – but they understand our interest in making sure FLP is on a secure footing as an organization before we enter into that agreement.

Allan Sulser moved, Jeff Maierhofer seconded, to accept FLP’s first and second requests, but to hold on accepting the third request at this time.  The motion carried.

It was also requested that the NAAE board be placed on the list to receive the FLP newsletter.

Chuck Stranberg moved, Allan Sulser seconded, that the NAAE executive director continue to work with FLP in developing a Memorandum of Understanding between NAAE and FLP and for the NAAE executive director to bring the MOU back to the NAAE board for approval when he thinks it is prudent to do so.  The motion carried.

State Relationship Manager Project – Roger Teeple moved, Larry Long seconded, that NAAE continue to support this project and that we continue to explore NAAE’s role in the implementation of the project.  The motion carried.

Center for Global Food Issues and “Declaration of Support of Protecting Nature with High-yield Farming and Forestry” – The board decided to continue to inform NAAE members about editorials written by Dr. Dennis Avery and his colleagues from the Center for Global Food Issues.  It is important, however, that NAAE not “endorse” the opinions expressed in the pieces, but rather just make NAAE members aware that the pieces exist as potential resources.  Further, the board decided to make members aware of the “Declaration of Support of Protecting Nature with High-yield Farming and Forestry” and to create awareness regarding the declaration.  NAAE will not “encourage” members to sign the declaration, but rather will make members aware of the declaration.

Dodge Truck Opportunity – The National FFA Foundation may be offered a truck from Dodge Trucks and the FFA Foundation is proposing to give it to NAAE to use as a fundraiser.  The FFA Foundation needs to know how NAAE would propose to sell the truck and how the revenue generated would be used.  Roger Teeple moved, Larry Long seconded, to accept the offer and for NAAE to conduct a raffle in which we would accept a maximum of 500 donations at $100 each and that the drawing would take place at the 2003 NAAE Convention.  The motion failed.

Larry Long moved, Roger Teeple seconded, to accept the offer of the truck from the National FFA Foundation.  The motion carried.

Chuck Stranberg moved to use the proceeds for scholarships for ag ed students; this motion died for lack of a second.

Roger Teeple moved, Allan Sulser seconded, for the NAAE president to appoint a committee to recommend how to spend the revenue from the truck.  The motion carried.  President Welty appointed Larry Long as chair of the committee and Roger Teeple and Chuck Stranberg as members of the committee.

Desktop Computer Purchase – Chuck Stranberg moved, Terry Hughes seconded, for NAAE to purchase three new desktop PCs from Dell using FFA’s contracted pricing.  The motion carried.

Other Items – Numerous other items were discussed none requiring board action.  A complete written report was provided in the board books.

President Sarah Osborn Welty called for a lunch break at 12:00 Noon.  The board meeting reconvened at 1:30 p.m.

9.   NAAE Strategic Planning—The board engaged in strategic planning activities led by Tom Kapostasy, National FFA Organization, from 1:30 until 4:50 p.m.

10.   Capitol Hill Visits Planning and Discussion—Jay Jackman led the board members in a discussion regarding the key issues to be discussed during Friday afternoon’s visits to Members of Congress on Capitol Hill.  The key issues included the USDA Secondary and Postsecondary Education Challenge (SPEC) Grants program and the School Environment Protection Act (SEPA).

President Sarah Osborn Welty recessed the meeting for the day at 5:05 p.m.

Friday, July 26, 2002; 8:30 a.m. – 5:00 p.m.

President Sarah Osborn Welty reconvened the board meeting at 8:35 a.m.

1.   Strategic Planning—The board continued in strategic planning activities led by Tom Kapostasy, National FFA Organization, from 8:00 until 11:05 a.m.

2.   USDE Update from Dr. Larry Case—Dr. Larry Case presented an update to the board regarding the Career Clusters project, the National Ag Ed Research Workgroup, and the AgKnowledge project at Kirkwood Community College in Iowa.

President Welty recessed the board meeting at 11:45 a.m.  Board members were on their own for lunch and for their afternoon Capitol Hill visits.

3.   Capitol Hill VisitsThe board members dispersed and made independent visits to their respective Members of Congress during the afternoon hours.

 Saturday, July 27, 2002; 8:00 a.m. – 5:00 p.m.

President Sarah Osborn Welty reconvened the board meeting at 8:15 a.m.  The board took only a brief lunch break for pizza brought in to the meeting room.

1.   Debriefing from Capitol Hill VisitsEach board member gave a brief report on the Capitol Hills visits conducted on Friday afternoon.  All reports were positive.

2.      2002 Convention Planning

Schedule AdjustmentsThe board agreed to begin the programming on Thursday, December 12th 15 minutes earlier to accommodate the NAFTA luncheon at 11:30 a.m. on this day.  The rest of the schedule remains the same as planned previously.

Auction—Region III will be in charge of the auction with Region IV assisting.  It was requested that a separate room be set up to display the auction items during the convention prior to the actual auction event during the host state social.

PhotographyThe board approved the purchase of a digital camera to use during the convention and for other functions throughout the year.

Give-away Item—Given that Forrest T. Jones & Company is sponsoring the tote bags for this year’s convention, the board decided to not have another give-away item for the convention.

Merchandise SalesThe board decided to not develop any “new” items for sale at the convention.

Professional Development Workshops—It was agreed that the workshops should offer interesting things the teachers can take home and use in their ag ed programs.  Roger Teeple agreed to host a workshop regarding the National Board on Professional Teaching Standards.  Chuck Stranberg agreed to host a workshop on using Palm Pilots.  A workshop with an international theme was suggested.  A “volunteerism” workshop hosted by Kent Schescke and Frank Saldana was also approved.  The board authorized Jay Jackman to assemble the group of workshops for the 2002 NAAE Convention.

3.   National FFA Alumni Council Update—Gary Geswein from Indiana presented a written and oral report from the National FFA Alumni Council.  Gary reminded the NAAE board that a new NAAE representative for the National FFA Alumni Council needs to be in place for the Alumni Council’s board meeting in January/February 2003.

4.   Committee Meetings

a.   Policy and BylawsThe board as a whole conducted the Policy and Bylaws Committee Meeting.  (Refer to the Policy and Bylaws Committee report for details of actions taken.)

b.   FinanceThe board as a whole conducted the Finance Committee Meeting.  (Refer to the Finance Committee report for details of actions taken.)

c.   Member ServicesThe board as a whole conducted the Member Services Committee Meeting.  (Refer to the Member Services Committee report for details of actions taken.)

d.   Legislative AffairsThe board as a whole conducted the Legislative Affairs Committee Meeting.  (Refer to the Legislative Affairs Committee report for details of actions taken.)

5.   2001-02 NAAE Awards Approvals—Jeff Maierhofer moved, Allan Sulser seconded, to approve the 2001-02 NAAE awards as presented and to add the Region VI award recipients as soon as they are identified.  The motion carried.

6.   Board and Committee Appointments—For the NAAE representative to the National FFA CDE Task Force position there were six nominees from the NAAE regions.  The board carefully reviewed the credentials of the candidates.  Allan Sulser moved, Jeff Maierhofer seconded, to select Bob Mitchell from Ripley, Oklahoma as the new NAAE representative to the National FFA CDE Task Force.  The motion carried.

7.   Upper Division Scholarship Approvals—Chuck Stranberg moved, Allan Sulser seconded, to accept the scholarship rankings list with “all-rankings” included in the final placings.  The motion carried.

8.   Summer Professional Development Workshops—Jay Jackman reported that there were two professional development workshops offered in the summer of 2002 through the National FFA Foundation.  They were provided by Kent Feeds and Hummert International.

9.   2002 National FFA Convention PlanningThe board approved ordering “Consider Teaching Agriculture” pens for give-away items at the Career Show and decided to not exhibit in the KFEC/GLCVB Advisors’ Lounge this year.  The board decided to conduct another member survey similar to last year’s survey.  The items for this year’s survey will include, but not be limited to: types of professional development desired; feasibility of an electronic only News & Views; do you read News & Views; moving the NAAE convention dates; professional liability insurance; beginning teacher mentoring; regional conference participation.  The board selected the following finals judges:  Roger Teeple for Creed Speaking; Terry Hughes for Prepared Public Speaking; and Sarah Osborn Welty for Extemporaneous Public Speaking.  The block of 30 sleeping rooms for NAAE was redistributed as follows: Jay – 1; Pam – 1; Sarah – 1; Allan – 8; Larry – 9; Chuck – 2; Roger – 5; and Terry – 3.

10.   Committee Meetings

a.   Public RelationsThe board as a whole conducted the Public Relations Committee Meeting.  (Refer to the Public Relations Committee report for details of actions taken.)

b.   DiversityThe board as a whole conducted the Diversity Committee Meeting.  (Refer to the Diversity Committee report for details of actions taken.)

11.   Global Outreach Presentation—The board enjoyed a presentation from Jenny Wagner, Executive Director of Global Outreach, an organization that has just leased a portion of the fourth floor of the ACTE building.  Global Outreach arranges for student internships for international students to gain agriculture-related experiences in the United States and for U.S. students to secure internships in international locations.

12.   Committee Meetings

a.   Strategic Planning—The board as a whole conducted the Strategic Planning Committee Meeting, which began on Saturday afternoon and continued on Sunday morning.  (Refer to the Strategic Planning Committee report for details of actions taken.)

President Welty recessed the board meeting at 4:50 p.m.

Sunday, July 28, 2002; 8:00 a.m.12:00 Noon

President Sarah Osborn Welty reconvened the board meeting at 8:10 a.m.

1.   Committee Meetings

a.   Strategic Planning (continued)The board as a whole conducted the Strategic Planning Committee Meeting, which began on Saturday afternoon and continued on Sunday morning.  (Refer to the Strategic Planning Committee report for details of actions taken.)

2.   Dodge Truck DiscussionThe board decided to suggest to the National FFA Foundation that they wish to use the revenue generated from the truck fund raiser for professional development travel stipends for beginning teachers, upper division scholarships, and NAAE reserves targeted for the purchase of capital items.

3.   2003 NAAE Convention—The board decided to hold the 2003 NAAE Convention in Orlando, Florida on the same general times and schedule as the 2002 convention.  The board also recommended looking at various hotels in Orlando to secure the best accommodations for the convention.

4.   Adjournment—Chuck Stranberg moved, Jeff Maierhofer seconded, to adjourn the board meeting.  The motion carried.

President Sarah Osborn Welty declared the board meeting adjourned at 12:05 p.m.