NAAE Board of Directors Meeting Minutes
July 31-August 2, 1999

 

 During tThe NAAE Board of Directors conducted a board meeting during July 31 – August 2, 1999 in Orlando, Florida.  All members of the board and the executive director were present for the meeting including:  Tom Kremer (OH), President; Mike Cox (VA), President Elect; Sue Poland (ID), Region I Vice President; James Dawley (TX), Region II Vice President; Linda Rist (SD), Region III Vice President; Bryan Gause (IN), Region IV Vice President; Russell Watson (TN), Region V Vice President; Ray Chelewski (ME), Region VI Vice President; and Jay Jackman (VA), Executive Director.  In addition, Curt Friedel (NE), NAAE Communications Intern, attended the meeting.  Guests who attended portions of the meeting included:  Dr. Larry Case (VA), U.S. Department of Education; Dr. Will Waidelich (OH), Ohio Curriculum Materials Service; and Georgia Guthrie and Ruby Carver (KY), Excel Communications.  The minutes of the meeting are as follows. 

Saturday, July 31, 1999; 9:00 a.m. – 6:30 p.m. 

1.  Call to Order—President Tom Kremer called the meeting to order at 9:13 a.m. and welcomed the board members, Dr. Case and Curt Friedel to the meeting. 

2.  Approval of Agenda—Bryan Gause moved to adopt the agenda with flexibility.  Linda Rist seconded the motion.  The motion carried. 

3.  Approval of Minutes of Previous Meetings—Russell Watson moved to approve the minutes from the March 20-22, 1999 board meeting. Ray Chelewski seconded the motion.  The motion carried. 

4.  Board Members’ Reports—Each board member gave a brief report of their NAAE activities since the March 1999 board meeting. 

5.  Executive Director’s Report—Executive Director Jay Jackman reported on his NAAE activities since the March 1999 board meeting.  Topics included teacher shortage study, Gallup Strength Finder project, speakers bureau, summer professional development workshops, NYFEA funding request, ACTE Ag Ed Division president election, new NAAE accounting firm, NAAE decals and polo shirts, instructional development projects (Saving the Planet With Pesticides and Plastics and Risk Management in American Agriculture), national agricultural educators association leadership institute, 2001 ag ed summit, standards for teacher education steering committee, Groseclose Fellowship, organizational members, MANNRS conference, National Ag-in-the-Classroom conference, and the NACTA conference.  The board took necessary action on specific items listed herein at the appropriate time during the board meeting.

6.  Excel Communications—The board heard a report presented by Georgia Guthrie and Ruby Carver regarding the Excel Communications Fundraising program.  The board then considered approving this as an official fundraising activity for NAAE and local ag ed programs.  The board held any decision making on this issue until later in the board meeting. 

7.  Livestock Ethics Council—Dr. Larry Case reported to the board that the National Livestock Ethics Council was created as a response to ethics concerns regarding livestock handling, especially at livestock shows.  Dr. Case is a member of the council.  The council has a project entitled “Just Do the Right Thing,” which provides information to teachers and students regarding livestock handling.  The council is seeking endorsements from groups, such as NAAE. 

  Mike Cox moved that NAAE support the National Livestock Ethics Council and the “Just Do the Right Thing” campaign.  James Dawley seconded the motion.  The motion carried.  The board directed Jay Jackman to write a letter of support.  

8.  Membership Update—Jay Jackman presented a membership update to the board. 

9.  Financial Report—Jay Jackman presented a financial report to the board, which included a discussion of the NAAE 1999-2000 budget, potential sources of non-dues revenue and current sponsorship status. 

10.  Council Report—An update from the National Council for Agricultural Education was presented as included in the board books. 

President Kremer called for a lunch break at 12:40 p.m.  President Kremer called the meeting back to order at 1:45 p.m. 

11.  Membership Update (continued)—The board discussed ways to increase NAAE membership.  Ideas suggested included:  Vice presidents include membership information in all correspondence with state leaders; NAAE write an article on intangible membership benefits; add membership benefits in NAAE presentation at the FFA convention; include membership information in a general mailing from national FFA; and vice presidents contact state presidents at least once per month via e-mail, phone, or letter.  Sue Poland moved for NAAE to ask FFA to add a NAAE membership piece to one of their mailings.  Linda Rist seconded the motion.  The motion carried. 

12.  1999 NAAE Convention Planning—The following actions were taken regarding the 1999 NAAE Convention. 

It was agreed that the professional development general session would require an improved write-up to encourage convention participants to attend. 

Ray Chelewski moved to accept the convention agenda as presented and have a 8:00 a.m. board meeting on Thursday, December 9.  Linda Rist seconded the motion.  Mike Cox moved to amend the motion by striking the Thursday board meeting.  Ray Chelewski seconded the amendment.  The amendment carried.  Sue Poland moved to amend the motion to start the final board meeting on Tuesday, December 14 as soon as possible following the business session and photo session.  Mike Cox seconded the amendment.  The amendment carried.  The motion as amended carried. 

It was agreed that state leaders would be encouraged to schedule to attend one of the two state leaders workshops.  It was further agreed that the only workshop scheduled for Saturday would be the state leaders workshop.  It was suggested that a workshop on teaching special education students be added.  The board agreed to have workshops on international opportunities for ag teachers (presented by Jason Hughes) and FFA recruitment.  Mike Cox moved to work ag-related tours into the workshop schedule on Monday, December 13.  Linda Rist seconded the motion.  The motion carried. 

Bryan Gause moved that NAAE continue to pay registration fees for the ACTE convention for the board members.  Mike Cox seconded the motion.  Ray Chelewski moved to postpone.  Linda Rist seconded the motion.  The motion carried.  (see #14 below) 

Bryan Gause moved that NAAE adopt the theme “NAAE: Creating and Ensuring the Future of Agricultural Education” for the 1999 convention.  Ray Chelewski seconded the motion.  The motion carried.  

It was agreed that Jay Jackman would make the decision on the give-away item for the 1999 NAAE Convention. 

13.  2000 NAAE Convention—Linda Rist moved that the 2000 NAAE Convention follow a Cincinnati-type arrangement in San Diego, with an early Partnership EXPO.  Mike Cox seconded the motion.  The motion carried. 

14.  1999 ACTE Convention Registration—The motion to pay registration fees for the 1999 ACTE Convention for the NAAE board members was taken back up for debate.  The motion then carried by a vote of six to one. 

15.  Ohio Curriculum Materials Service Presentation—Dr. Waidelich, director of CMS, met with the board.  He indicated his interest in supporting NAAE activities including News & Views printing, scholarships, teacher leadership development, CD-ROM name tags for the NAAE convention, and product endorsements. 

President Kremer adjourned this session of the board meeting at 6:25 p.m.  Dr. Waidelich hosted the board to a wonderful dinner in Orlando.  Following dinner, the Policy and Bylaws and Finance board committees met to begin their committee work.

Sunday, August 1, 1999; 10:30 a.m. – 5:00 p.m. 

The early hours on Sunday morning were held for board members to attend church services of their choosing.  The Member Services, Legislative Affairs, Public Relations and Diversity board committees met on Sunday morning.  President Kremer called the board meeting back to order at 11:10 a.m.  Russell Watson opened the meeting with prayer. 

1.  Board and Committee Appointments—Elaine Lewis was selected as the NAAE representative to the FFA CDE Advisory Task Force.  It was agreed that Bryan Gause would be the NAAE judge for the national FFA creed finals.  Sue Poland agreed to secure a NAAE judge for the national FFA public speaking contest.  Russell Watson agreed to secure a NAAE judge for the national FFA extemporaneous speaking contest. 

2.  Awards Judging—Linda Rist moved to approve the 1998-99 NAAE award winners as presented in the board books with the additions of citation awards from Regions I and II.  Bryan Gause seconded the motion.  The motion carried. 

3.  Upper Division Scholarship Selections—Linda Rist moved to accept the ranking of the scholarship applicants that had the board members’ highest and lowest ranks eliminated to help control potential bias.  Ray Chelewski seconded the motion.  The motion carried. 

4.  Freshman Scholarships—Jay Jackman reported that the Florida Department of Citrus will continue to sponsor the freshman scholarship program in 2000.  The Florida Department of Citrus will provide $5,000 for ten $500 scholarships plus $1,200 for NAAE administrative costs. 

5.  Summer Professional Development Workshops—James Dawley moved to continue the summer workshops.  Linda Rist seconded the motion.  The motion carried. 

6.  Speakers Bureau—Bryan Gause moved to accept the speakers bureau proposal for 1999 as presented in the board books.  Ray Chelewski seconded the motion.  Sue Poland moved to amend the motion by striking 1999 and adding 2000.  Bryan Gause seconded the amendment.  The amendment carried.  Russell Watson moved to refer the item to the Member Services Committee for the 1999 NAAE Convention.  James Dawley seconded the motion.  The motion carried. 

7.  NYFEA Funding Request—Linda Rist moved to approve the NYFEA request for full NAAE funding of the Outstanding NYFEA Advisor award.  James Dawley seconded the motion.  Mike Cox moved to amend the motion for NAAE to pay for the cost of the plaque for the award winner only.  Ray Chelewski seconded the amendment.  The amendment carried.  The motion as amended carried. 

President Kremer called for a lunch break at 12:45 p.m.  The board came back in session at 1:35 p.m.

8.  ACTE Ag Ed Division President Election—It was agreed that names of nominees for the position of ACTE Ag Ed Division president would be forwarded to Mike Cox and Mike Cox will send the information on to Marshall Stewart, current ACTE Ag Ed Division president. 

9.  New Proposed Structure for Ag Ed Professional Organizations—The board held an extended discussion regarding the proposal to merge the three ag ed professional organizations and the Council.  The following issues were identified:  leadership -- would teachers lose leadership positions; and assets -- would NAAE lose financially.  Tom Kremer turned the chair to Mike Cox and discussed the issue.  The board identified the following keys before the NAAE board can support the merger:  the regional realignment of the professional organizations must happen; FFA must be a part of the reorganization; leadership/board membership must be more equitable; partners should be non-voting consultants; and the new board must have fewer voting members than is currently proposed.  Jay Jackman was directed to communicate this information on to Marshall Stewart. 

10.  FFA Convention Planning—A draft report on NAAE activities at the 1999 FFA Convention was presented. 

11.  Alternative Schooling and FFA—Gene Starr, National FFA Alumni Association, requested that the NAAE board consider establishing a position on the issue.  It was agreed that NAAE would communicate in writing with Gene, with copies sent to the teacher representatives on the FFA board, that the NAAE board believes that a classroom presence is of utmost importance for all FFA members and state-by-state differences must be accommodated. 

12.  Electronic Teacher Portfolio—Curt Friedel, the NAAE Communications Intern, presented a sample of an electronic teacher portfolio to the board. 

13.  Polo Shirts—It was agreed to order a small order of polo shirts for the 1999 NAAE Convention. 

14.  Decals—Ray Chelewski moved that NAAE order 10,000 decals (NAAE logo) to give to every member.  Linda Rist seconded the motion.  The motion carried. 

15.  2000 NAAE Convention-Revisited—Mike Cox re-opened the discussion on the schedule for the 2000 convention in San Diego.  It was agreed that a survey would be conducted at the 1999 convention regarding key convention issues, such as dates, ACTE relationship, costs, etc. 

16.  Committee Chairs—It was suggested that alternate vice presidents could serve as committee chairs rather than selecting committee chairs from the committee membership.  Only discussion ensued. 

President Kremer adjourned this board session at 4:37 p.m.  The board then traveled to Epcot for a tour of the greenhouses at The Land pavilion and the discovery points, especially the corn exhibit “A-Maize Your Friends.”

Monday, August 2, 1999; 8:00 a.m. – 12:00 p.m. 

President Tom Kremer called the session to order at 8:20 a.m. 

1.  Host State Social—Sue Poland moved that the host state social not be an expected event at the NAAE conventions.  Russell Watson seconded the motion.  The motion carried. 

2. Outgoing President Reception—It was also agreed that the outgoing president reception prior to the gala dinner at the NAAE convention not be an expected event at the NAAE conventions. 

3.  Excel Communications Fundraising Program—Bryan Gause moved that NAAE participate in the Excel Communications Fundraising program.  Linda Rist seconded the motion.  Sue Poland moved to amend the motion to add that a presentation be included at the NAAE convention in Orlando.  Bryan Gause seconded the amendment.  The amendment carried.  The motion as amended carried.  It was agreed that state associations would have the option to join in the program or not. 

4.  Committee Reports 

a.   Policy and Bylaws—James Dawley, chair, presented the report and moved for adoption of the report.  Linda Rist seconded the motion.  The motion carried. 

b.   Finance—Bryan Gause, chair, presented the report and moved for adoption of the report.  Linda Rist seconded the motion.  The motion carried. 

c.   Member Services—Russell Watson, chair, presented the report and moved for adoption of the report.  James Dawley seconded the motion.  The motion carried. 

d.   Legislative Affairs—Linda Rist, chair, presented the report and moved for adoption of the report.  Bryan Gause seconded the motion.  The motion carried. 

e.   Public Relations—Ray Chelewski, chair, presented the report and moved for adoption of the report.  James Dawley seconded the motion.  The motion carried. 

f.    Diversity—Sue Poland, chair, presented the report and moved for adoption of the report.  Mike Cox seconded the motion.  The motion carried. 

5.  Strategic Planning Committee—Mike Cox conducted the Strategic Planning board committee session.  Regarding NAAE’s strategic planning document, it was agreed that the five thrusts of the NAAE would be referred to appropriate committees for discussion at the 1999 NAAE Convention, as follows:  finance to Finance Committee; leadership to Strategic Planning Committee; legislation to Legislative Affairs Committee; member services to Member Services Committee; and professional development to Strategic Planning Committee. 

Russell Watson moved that NAAE endorse the Agricultural Education Centers of Excellence concept and do whatever it takes to help make the Centers reality.  Bryan Gause seconded the motion.  The motion carried. 

Mike Cox, chair of the Strategic Planning Committee, moved for adoption of the committee report.  James Dawley seconded the motion.  The motion carried. 

6.  Thanks—Mike Cox thanked Tom Kremer for conducting an excellent board meeting. 

7.  AdjournmentJames Dawley moved to adjourn the board meeting.  Linda Rist seconded the motion.  The motion carried. 

President Kremer declared the board meeting adjourned at 1:05 p.m.