NAAE Board of Directors Meeting Minutes
September 17, 2001

The NAAE Board of Directors conducted a conference call on September 17, 2001.  All members of the board and the executive director participated in the call including: Paul Jaure (TX), President; Bryan Gause (IN), President Elect; Sue Poland (ID), Region I Vice President; Larry Long (OK), Region II Vice President; Chuck Stranberg (MN), Region III Vice President; Jeff Maierhofer (IL), Region IV Vice President; Roger Teeple (NC), Region V Vice President; Sarah Osborn Welty (MD), Region VI Vice President; and Jay Jackman (VA), Executive Director.  Also on the call was Dr. Carol Conroy, who is assisting with a membership research project, and Nellie McConkey, NAAE Executive Assistant.  The minutes of the meeting are as follows. 

1.    Call to Order—President Paul Jaure called the meeting to order at 5:05 p.m. and welcomed the board members to the meeting.  Paul led the board in a prayer for the victims and the families of the victims of the terrorist attacks in New York City and Washington, D.C. on September 11, 2001. 

2.      Concept Mapping Project Report and Next Steps—Dr. Carol Conroy reported to the board that six clusters emerged from the concept mapping work the board did at the summer board meeting in New Orleans in July.  Following is a synopsis of Dr. Conroy’s report and the board’s decision on next steps.  

Report from Dr. Conroy: 

The work completed by the NAAE board of directors at the July 2001 NAAE board meeting in New Orleans resulted in six clusters.  These are the clusters of concepts that are important to NAAE members (as seen by the NAAE board of directors). 

The six identified clusters were: 

1.      Leadership

2.      Recruitment and Retention of Teachers

3.      Communications

4.      Member Services

5.      Professional Development

6.      Advocacy 

An examination of the “depth” of the clusters, based on the ratings assigned to each statement, reveals that two clusters – 1) Recruitment and Retention or Teachers and 2) Advocacy – are viewed as being the most important or urgent in terms of priority. 

The results of this activity clearly indicate that NAAE needs to prioritize working within two areas:  1) advocacy (both legislative and from a public relations standpoint) and 2) teacher recruitment and retention.  The other four areas are worth examining as areas in which to develop some plans. 

Dr. Conroy recommended two specific steps as a follow-up to this study, as follows: 

1.   NAAE should use the six identified cluster areas to create a strategic plan of work.  This plan can include some broadly defined areas of need as identified through the concept mapping project; however, care must be taken to keep this list very broad in context.

2.   NAAE should survey both members and non-members to identify specific needs and tasks related to each of the six priority areas.  Effective design of the survey instrument will eliminate repetitive data, and data that do not help identify specific actions necessary to address needs. 

Next Steps Identified by the NAAE Board of Directors: 

The NAAE board decided that the next step in the process would be to determine if the important clusters identified by the NAAE board would be the same as those identified by the general membership.  Therefore, the board agreed to survey the agriculture teachers who attend the 2001 National FFA Convention.  A short survey will be developed for use at the NAAE exhibit at the Career Show and at the NAAE exhibit in the Teachers’ Lounge.  Teachers will be asked to rank the six clusters identified in Dr. Conroy’s work with the NAAE board and they will be asked to list 1-3 important current issues in agricultural education.  NAAE member versus non-member will also be requested on the instrument.  There will be a tear-off section of the instrument for the participants to provide their name and contact information.  The tear-off sections will be used for drawings for give-away items including NAAE merchandise and materials donated by NAAE Organizational Members. 

3.    NAAE Policy Change—Bryan Gause moved, Chuck Stranberg seconded, to revise the NAAE policy statement regarding insurance benefits provided to NAAE employees.  The motion carried.  (Board members had already voted on this issue by electronic mail; this vote simply added the board’s action to the official minutes of the organization.) 

The old policy read:  “Insurance—NAAE provides life insurance and health insurance programs for its employees.  The insurance programs of the executive director are negotiated in his/her contract.  The NAAE provides life insurance valued at two and one-half times the employee's salary and 65% of the employee's health insurance program.  The NAAE provides board and staff with liability insurance, $1,000,000 per person, and travel insurance, $50,000 per person.  The NAAE full-time staff shall be bonded for a minimum of $100,000.

The newly approved policy reads:  “Insurance—The NAAE provides board and staff with liability insurance, $1,000,000 per person, and travel insurance, $50,000 per person.  The NAAE full-time staff shall be bonded for a minimum of $100,000.  

4.    NAAE Effort to Assist with Disaster Relief in New York City and Washington, D.C.—Jay Jackman had presented to the board via e-mail the idea of encouraging the state associations and individual NAAE members to contribute to the disaster relief efforts by making financial contributions to NAAE for this purpose.  Then, NAAE would contribute all funds received for this purpose to the ASAE/American Red Cross Fund.  The board agreed to not have a NAAE-supported project, but rather to allow all members and state associations the opportunity to contribute to this effort as they see fit through their local and community organizations. 

5.     Teachers’ Lounge at the National FFA Convention—At the board’s request, Jay Jackman asked the Greater Louisville Convention and Visitors Bureau (GLCVB) for permission for NAAE to have a NAAE membership promotion table in the GLCVB Teachers’ Lounge at the FFA convention this year; they agreed.  The board authorized Jay Jackman to expend up to $1,000 to assist the GLCVB in hosting the Teachers’ Lounge.  NAAE board members, alternate vice presidents, and state association presidents will be invited to help host the NAAE table in the Teachers’ Lounge.  Options to include in the Teachers’ Lounge included give-away items such as NAAE merchandise and items donated from NAAE Organizational Members.  Jay Jackman will arrange all details with the GLCVB. 

6.    National FFA Convention Security—The board asked Jay Jackman to discuss this issue with Dr. Larry Case, National FFA Advisor, and report back to the board.  It is likely that agriculture teachers in the respective states and NAAE regions will inquire to the NAAE board members regarding this issue.  Jay Jackman will keep the NAAE board up-to-date on FFA convention security issues. 

7.    Give-away Item at 2001 NAAE Convention—Due to currently not having a sponsor for the Outstanding Program award this year (an unplanned expense of up to $15,000), Roger Teeple moved to reconsider the board’s decision to have a give-away item (a $2,500 expense) for NAAE members attending the 2001 NAAE Convention.  The motion died for lack of a second.  Board members discussed this issue in detail and decided to reevaluate this at the 2001 National FFA Convention in October.  Many board members felt having a commemorative item for the NAAE convention was a necessary expense item that the members appreciate and have come to expect. 

8.     Adjournment— Paul Jaure adjourned the conference call meeting at 6:05 p.m.